South Warwickshire University NHS Foundation Trust
An exciting opportunity has arisen for a Band 4 Senior Buyer role within the Foundation Group Procurement Shared Service, serving George Eliot NHS Trust, South Warwickshire University NHS Foundation Trust, and Wye Valley Trust.
We are looking to recruit an ambitious, hardworking, confident buyer to join a supportive team who all work hard together in making a success of the Foundation Group Procurement Shared Service.
Reporting to one of the Procurement Managers within the Team, you will support the smooth running of the service by responding to purchase requisitions, obtaining competitive quotations and creating purchase orders, along with responding to routine customer enquiries on product details availability and returns.
Duties will also include gathering and analysing data to ensure goods and services are procured in the most efficient and cost-effective manner.
This is a full-time post working 37.5 hours per week.
For all queries please contact, Chris Dobson Christopher.Dobson@swft.nhs.uk
Main duties of the job
The role of the Senior Buyer will be to assist the procurement team across the Foundation Group, working on behalf of George Eliot NHS Trust, South Warwickshire University NHS Foundation Trust, or Wye Valley Trust.
As part of the procurement team at the Foundation Group Procurement Shared Service, you will help the Procurement Managers. The role will include identifying and sourcing appropriate supplies and goods, providing cost effective solutions for the organisation. You will regularly liaise with suppliers and supply chain teams to ensure value for money and the best service possible is being delivered.
Job responsibilities
Purchasing and e-procurement:
1. Sourcing goods and services across the Foundation Group in accordance with each Trust's Standing Orders, Standing Financial Instructions, the NHS Standards of Procurement and the Public Contract Regulations.
2. Responsible for sourcing and purchasing of goods and services up to a value up to £50,000 including VAT.
3. Proactively provide procurement advice and guidance to Trust staff and suppliers in a timely manner.
4. Manage the collection of information for electronic catalogues of goods and services supplied.
5. Manage and coordinate supplier relationship meetings / contract reviews with Trust stakeholders and designated suppliers.
6. To develop specialist knowledge of suppliers and products for designated commodities.
7. Coordinate and liaise with senior ward- and departmental managers to establish protocols for the requisitions and approvers for the purchase of goods and services.
8. Assist with training users on e-procurement and purchase order processing.
9. Deal with enquiries/queries by suppliers, Wards and Departments relating to e-procurement.
10. Authorise requisitions for stock items.
11. Keep the electronic catalogues up-to-date on the e-procurement system.
12. Investigate the potential for increasing contract coverage, aggregation and migration.
13. Evaluate and analyse competitive offers.
14. Maintain the departments contracts database with relevant up to date information.
15. Investigate potential savings opportunities.
16. Take the lead and deliver e-procurement system training to Trust personnel.
17. Generate purchase orders from approved requisitions.
Training and development:
1. To take every reasonable opportunity to maintain and improve own professional knowledge and competence.
2. To participate in the Trust's Personal Development Review and objective setting under the NHS Key Skills Framework.
3. Undertake Trust mandatory training.
Communication:
1. Develop and maintain good working relationships at all levels within the Trust.
2. Develop and maintain good working relationships with suppliers and the Trust's procurement partner.
3. Share information with Procurement department as a whole.
4. Attend, and contribute to, team meetings as and when required.
General:
1. Understand the Trust's Standing Orders, Standing Financial Instructions and Guidelines to Effective Purchasing.
2. This job description is not intended to be an exhaustive list and may be subject to change from time to time.
3. Any other duties as required which are appropriate to the grade and post.
Person Specification
Qualifications
* Educated to GCSE Standard with GCSE Level 4 in Maths and English.
* Evidence of Continuous Professional Development.
* Procurement qualification (e.g. Chartered Institute of Purchasing and Supplies (CIPS)).
Experience
* Experience working as part of a team and the ability to develop contacts and build networks.
* Experience of working in a customer service environment.
* Working knowledge of Procurement.
* Understanding of Public Contract Regulations.
* Knowledge of Contract Law.
Skills
* Able to present and receive information within the multi professional team.
* Experience of involvement in a team based working environment.
* Experience of being able to work independently to agreed outcomes and timescales.
* Demonstrate self-awareness and understanding of personal accountability.
* Demonstrate effective written and verbal communication skills, computer literacy.
* Produce timely, accurate written/electronic records and documents.
* Able to constructively challenge the status quo.
* Excellent problem solving skills.
* Demonstrate effective time management skills and the ability to meet deadlines.
* Evidence of negotiation and influencing skills.
Personal Qualities
* Flexible, adaptable and confident.
* Caring, enthusiastic and well motivated.
Other
* Able to undertake manual handling and manoeuvres.
* Able to travel to other Trusts within the Foundation Group.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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