* Varied role with a growing business.
* Excellent Benefits.
About Our Client
Our client is a leading multi-technical specialist, delivering a wide array of services in facilities management, energy solutions, and construction.
Job Description
* Manage Directors' diaries, scheduling meetings, travel and accommodation bookings
* Prepare for meetings, take minutes, and ensure follow-ups are actioned
* Event Management / Presentation Management
* Oversee expenses, holiday schedules, and reminders for key tasks and follow-ups
* Maintain and strengthen relationships with clients, stakeholders, and internal PA networks
* Provide Directors with access to company systems and necessary support
* Deliver professional and confidential administrative and secretarial services
* Accurately log, distribute, and manage correspondence
* Maintain organised confidential filing systems
* Provide efficient and confidential typing services
* Draft and organise promotional materials and assist with publicity as needed
* Supervise junior staff, ensuring adequate training and support
* Maintain records with accuracy and keep all systems up to date
* Oversee procurement of printed stationery and office furniture
* Monitor departmental costs and provide regular reports.
* Liaise with IT to ensure optimal functioning of the telephone system.
* Ensure effective mobile telephone services in coordination with Procurement
* Manage petty cash and liaise with the Accounts office for financial matters
* Coordinate maintenance for mechanical and electrical systems
* Address reported defects promptly to uphold office standards
* Monitor and enhance office health and safety processes
The Successful Applicant
* Strong organisational and planning skills.
* Excellent written and verbal communication abilities.
* Proficiency in MS Office and office management software.
* Knowledge of office administrator responsibilities, systems and procedures.
* Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
What's on Offer
* A competitive salary range of £35,000 to £38,000 per year.
* 24 days annual leave plus Bank Holidays.
* Discounts in shops and gyms.
* Cycle to work scheme.
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