Summary
As Transport Planner/Admin you will be routing company owned fleet UK wide, overseeing the night operation, booking VBS slots and dealing with breakdowns. You will be expected to liaise appropriately with drivers, customers, and managers. All necessary admin must be completed to ensure that services are delivered efficiently and effectively.
Wage
£15,704 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Training course
Business administrator (level 3)
Hours
Monday, Tuesday, Thursday & Friday, 08:00 - 16:00 Wednesday, 07:15 start. Lunch break - 1 hour
40 hours a week
Start date
Monday 12 May 2025
Duration
1 year 6 months
Positions available
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you’ll do at work
Vehicle Checks:
* Log into the system and verify that all vehicle checks are completed on time
* Print off any defect reports from these checks
Monday Paperwork:
* Match up the vehicle check paperwork with the files in the office
* File away the fuel receipts in the respective vehicle files
Vehicle Tracking:
* Check the tracker to ensure vehicles are where they should be. If not, call the driver to confirm their location
Training School Paperwork:
* Organise and process paperwork from the training school. Enter the details into the system and file the documents
Job Management:
* Log new jobs for the drivers into the system
* For contract work, print any relevant paperwork when it appears in the chat and place it on the table
WhatsApp Updates:
* Keep up with WhatsApp chats, ensuring drivers report their status (on-site, off-site), estimated times of arrival (ETAs), and any paperwork
Vehicle Maintenance Coordination:
* Contact the Transport Manager (TM) to schedule vehicles for PMI and MOT inspections
Test Bookings:
* Wednesday mornings are dedicated to booking tests. Ensure you are logged in by 7:15 AM to book tests promptly
Where you’ll work
Oldmixon Crescent
Badger House
Weston-Super-Mare
BS24 9AY
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
WESTON COLLEGE OF FURTHER AND HIGHER EDUCATION
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* You will be pursuing a Level 3 Apprenticeship Standard in Business Administration
* As part of this program, you will attend college once a week, and an assessor will conduct on-site observations to evaluate your progress
* At the conclusion of your program, your qualification will be assessed through an End Point Assessment
Requirements
Essential qualifications
GCSE in:
* English (grade 4/C)
* Maths (grade 4/C)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Team working
* Initiative
Other requirements
To successfully secure this apprenticeship, candidates must demonstrate a strong proficiency in IT Applications, the ability to multi-task effectively, and possess reliable transportation to the workplace. Please note this vacancy may close early if sufficient applications are received