Who we are:
ALTEN, an engineering and technology consultancy, We are a leading Engineering and IT consultancy operating across 30 countries, making waves in all sectors: Aeronautics, Space, Defence, Security and Naval, Automotive, Rail and Mobility, Energy and environment, Life Sciences and Health, Industrial Equipment and electronics, Telecoms, Banking, Finance & Insurance, Retail, Services & Medias, Public Services & Government. With a team of passionate, diligent, and agile engineers, we are united by a common purpose: building tomorrow’s world today. Day by day, we support our customers' development strategies as well as their technological and sustainability transformation.
About the Role:
We are seeking a distinguished and highly skilled Executive Assistant (EA) to provide strategic support to the UK CEO, who leads three companies within Alten Group, a global leader in Engineering and IT services. This pivotal role demands a proactive, highly organized, and discreet professional with the ability to manage complex responsibilities, anticipate business needs, and engage confidently with senior stakeholders and high-profile clients.
Key Responsibilities:
Executive Representation:
* Act as the CEO’s representative in interactions with senior clients, Alten Group leadership, and the senior leadership teams (SLT) of the three Companies.
Meeting & Action Management:
* Take Minutes of Meetings (MoM) for senior-level discussions.
* Track and chase actions with various business functions to ensure follow-ups and accountability.
Event & Workshop Coordination:
* Plan and execute senior workshops and social events for the SLT and senior customers.
* Organize hospitality, venues, logistics, and ensure smooth execution.
Calendar & Travel Management:
* Optimize the CEO’s diary to maximize strategic impact and productivity.
* Manage national and international travel, ensuring seamless arrangements.
Email & Confidential Communication:
* Handle high-volume, critical, and confidential emails, prioritizing and escalating as needed.
Work Environment & Problem-Solving:
* Ensure a highly efficient work environment for the CEO.
* Anticipate challenges, problem-solve on emerging topics, and remove obstacles.
Business Documents & Communication:
* Draft and prepare high-quality communications, presentations, reports, and business analyses to support key strategic decisions.
* Maintain accuracy and clarity in all executive communications.
Personal Support & Administration:
* Assist with logistics, finance, accommodation, meals, and other personal matters.
* Manage CEO’s expenses efficiently.
Senior-Level Expense & Travel Approvals:
* Validate travel and expense claims for directors reporting into the CEO.
What are we looking for:
* Proven experience as an Executive Assistant or in a senior administrative role, ideally in a corporate, consulting, or multinational environment.
* Exceptional stakeholder management skills and confident in liaising with C-suite executives, clients, and senior teams.
* High level of discretion and confidentiality and able to handle sensitive information with utmost professionalism.
* Strong problem-solving abilities and proactive in addressing challenges before they escalate.
* Excellent written and verbal communication clear, concise, and professional.
* Organizational mastery and able to handle multiple priorities in a fast-paced environment.
* Advanced skills in Microsoft Office, Excel, PowerPoint, and Word, with the ability to create high-quality reports, presentations, and data analyses.
* Flexibility and adaptability to thrives under pressure and adjusts to changing priorities with ease.
Why Join Us?
This is a unique opportunity to work directly with the CEO of a high-growth, globally recognized Company. You will gain exposure to top-level decision-making, work in a dynamic environment, and be a key driver of executive efficiency and impact.
What we offer:
* Company benefits including Private Medical Healthcare, Life Insurance and Travel Insurance.
* Pension scheme with company contributions up to 6%.
* Wellness 24/7 Confidential employee assistance programme.
* Social – Breakfast Tuesdays, Thirsty Thursdays and Pizza on the last Thursday of each month.
Any doubts?
Studies have shown that some groups of people are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we are looking for. As an equal-opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.