Are you self motivated with initiative, open, honest with high personal integrity, highly committed with excellent inter-personal and communication skills and have the ability to cope with pressure and achieve deadlines? If so, you are the person we are looking for to join UCE as our new office manager.
Responsibilities
* General office duties, filing, organising the office
* Raising invoices on Sage (full training provided)
* Maintaining customer records on Sage (full training provided)
* Maintaining company information e.g. reviewing and updating our Quality Management Documentation
* Completing funding applications
* Completing supplier registration forms for new clients
* Completing pre-qualification documentation for new projects
* Assisting with the production of Marketing documentation
* Managing the timesheet system with our external provider, providing support to staff on the use of the timesheet system and monitoring staff entries
* Managing and organising the renewal of software licenses
* Maintaining staff HR records on the online HR system
* Organising the onboarding of new members of staff
* Being the first point of contact for incoming telephone calls
* Organising the attendance of Industry Seminars / Conferences
* Maintaining Health and Safety actions
* Organising training courses for members of staff
* Booking accommodation / travel for members of staff
* Liaison with suppliers and sub-contractors
* Maintaining and ordering office equipment, supplies and consumables
* Maintaining Customer Records
* Updating clients with updated UCE policies, insurance details
* Setting up new projects on Microsoft Teams (full training provided)
* Organising staff social events
* Liaison with the Business Centre administration and management team
Salary - £25,000 to £32,000 per annum
Benefits: Free on site parking
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Utilities
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