Are you free for immediate part-time work? I am working with a School based on the outskirts of Truro who are looking for a part-time administrator/receptionist to join them 2 days a week on a permanent contract.
The role will be term time only, 39 weeks a year, working every Thursday and Friday - this is a job share so might also include a few additional days. The role will be working 14.5 hours a week at £8,515.05 (£12.92 an hour).
The role is working in a School so would be subject to an Enhanced DBS being carried out.
Role
To act as the first point of contact for the school in person and by telephone, welcoming visitors in a professional and hospitable manner. Providing key administrative support to meet the needs of the school.
* To allow access and greet visitors in line with the school procedure, including monitoring use of electronic signing in system for staff and visitors. Ensuring safeguarding is prioritised.
* To assist in the organisation and arrangements for meetings, including circulating agendas and minutes, organising venues/refreshments as required.
* To provide general HR administrative support with personnel files, recruitment paperwork, and recording and booking of training courses if applicable.
* To support whole school events such as parents evening and public events.
* To provide administrative support for pupil trips and visits as required.
* To receive and prioritise incoming telephone calls/emails and deal with them appropriately including recording and distributing messages as required and booking appointments.
* To input new and updated information on the school’s computerised systems for pupil records as appropriate, ensuring all records are maintained and up to date.
* To maintain accurate school attendance records, processing data, transferring attendance registers onto SIMS and assisting in the production of termly attendance data reports specific to Headteacher requirements.
* To provide administrative support relating to school census returns as required and produce data, reports and other information as required.
* To manage the receipt, recording and overseeing of school payments, including cash received, following the trust cash handling process. Paying in accurately and sending the relevant documentation to the trust finance team in a timely manner.
* To provide administrative support such as typing, photocopying, shredding, filing and archiving.
* To sort and distribute incoming post and prepare outgoing mail, record incoming goods and provide assistance with stock control and lost property.
* To ensure appropriate standards of tidiness and order in the school reception area so as to project a professional and welcoming environment for parents, pupils and visitors to the school.
* To link with external agencies/providers as required, ensuring professionalism is maintained.
* To manage the school diary and produce the school newsletter as required.
* To run the school’s text communication service and relevant social media accounts.
* To oversee the stock taking and replenishment of consumables.
* To maintain a key role in the school’s fire evacuation and emergency communication procedures.
* To deal with all administrative aspects of the school meals process. Process school lunch orders, updating the associated systems accordingly and communicating menus to staff and parents. Chasing outstanding debts and alerting Headteacher of any significant/overdue debts as appropriate.
* To maintain and develop content for the school website ensuring all information is current and accurate.
Skills
* Experience from having worked in a School would be desirable but not essential.
* Minimum of 2-3 years administrative experience.
* Strong organizational and time management skills.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* High level of attention to detail and accuracy.
* Ability to work independently and as part of a team.
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