Salary: £25,096 - £26,447 per year
Contract Type: Temporary
Position Type: Full Time
Hours: 36 hours per week
Main Purpose of the Role
Working within Perth & Kinross Council is more than a job, it's about being part of something meaningful. It's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.
We currently have the following opportunity:
Senior Clerical Assistant (Fixed Term for up to 12 months) - PKC12467
£25,096 - £26,447
Pullar House, Perth
Would you like to work in a role where you are making a real difference to people’s lives within our communities? Are you caring, compassionate and looking to work in an environment which encourages you to develop your skills and experience in health and social care?
The role will allow and require you to demonstrate your experience of multi-disciplinary working and be committed to working closely with colleagues from other disciplines.
We are looking for an enthusiastic individual to come and join us as a clerical. This is a really important post within the team and would require you to operate departmental systems, including databases and spreadsheet applications for the accurate input, collation and retrieval of information. You will also assist and carry out searches as required on computerised service user information system, collating standard reports as required.
This is a fast-paced role and other activities would include;
* Gather Assessment information from Health professionals and input to client database
* Input Assessments and care plans
* Stock control of Protective Clothing/Equipment/Stationery for service
* Check any invoices with regards to stationery orders, uniform etc. and pass to finance
* Assist in maintaining the filing system to ensure efficient and effective retrieval of documents and materials
* General typing of letters, memoranda, forms and photocopying as required
* Organising, preparing and minute taking for meetings
* Assist in the receiving of mail and preparation of outgoing mail
* Maintain a professional approach responding to all queries from the public, Council employees and outside Agencies in an efficient and courteous manner, using initiative to resolve problems; personally, and by the telephone both internally and externally
* Ensure the appropriate degree of confidentiality in all work undertaken
* To provide cover for other members of the Home Assessment Recovery Team as and when required.
* Receive telephone enquiries and take appropriate action as required
Skills & Experience Required
Knowledge & Experience
* You must have relevant experience working in an office environment
* You must be numerate and it would be beneficial if you have a knowledge of Budgets
* You must have experience working with computer software packages, it would be beneficial if you have experience of Departmental Scheduling Systems and MOSAIC.
* It would be advantageous if you have experience working in a Local Authority setting
Customer Care
* Sensitivity/empathy to the needs of others
Health & Safety
* You have a personal responsibility for taking care of yourself and others and must comply with all relevant Health and Safety legislation
Equality & Dignity at Work
* The ability to treat colleagues and customers with dignity and respect as per the Employee Charter
Communications
* Efficient and effective communication skills
* The ability to liaise with other professionals in an appropriate manner
Flexibility
* Ability to work in a variety of situations and meet tight deadlines with accuracy.
* Proven organisational and prioritisation skills.
Achievement of Results
* Good standard of general education and would be beneficial if you have European Computer Driving Licence and HNC in Admin
* Willingness to undertake further training/education
Quality
* Experience of working within the operational practices and standards of an organisation
Team Working
* Ability to build good working relationships with others and work as part of a team.
Decision Making & Problem Solving
* Ability to work on own initiative with minimal supervision
* Objectivity in coping with difficult situations
Any Additional Requirements
* Must be able to cope with the demands of the job and attend on a regular basis
There is an expectation that short listed candidates will meet all the requirements stated in the job profile.
Next Steps
We would love to hear from you and would encourage you to get in touch with Holly Graham, Administrative Assistant on 01738 476714 or HLGraham@pkc.gov.uk to find out more.
Click “APPLY NOW”
External candidates are required to provide 2 references, including email addresses. One of these must be your current or most recent employer.
We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post.
To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland form. If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.
A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.
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