Main area: Personal Assistant
Grade Band: 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (Monday - Friday, 9am - 5pm)
Job ref: 287-RMED-490-24
Employer: Liverpool University Hospitals NHS Foundation Trust
Employer type: NHS
Site: Royal Liverpool Hospital
Town: Liverpool
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 27/01/2025 23:59
Divisional Personal Assistant
Band 4
Job overview
An opportunity has arisen to recruit an experienced Personal Assistant to provide a first-class PA service to the Divisional Leadership for Medicine at our Royal Liverpool Hospital site. This is a full-time, Band 4 post based at the Royal Liverpool Hospital. The successful candidate will be supporting the Divisional Director of Operations, Divisional Director of Nursing, and the Divisional Medical Director.
We are looking for an enthusiastic, experienced, and professional PA who has excellent organisational and communication skills, and who is a great team player. We are looking for a proficient minute taker with excellent keyboard skills, with a detailed understanding of Microsoft Office packages (Outlook, Word, Excel, and PowerPoint). Candidates will be able to evidence previous experience of managing busy and complex diaries for this role.
Main duties of the job
Supporting a busy and diverse team, you will be enthusiastic and highly motivated to provide a quality PA service; able to balance conflicting demands on your time and your Directors’ time, you will have excellent organisational skills, delivering a high standard of accuracy and maintaining professionalism at all times.
The role requires excellent communication skills, a proactive, friendly can-do attitude, and the ability to develop strong working relationships across multiple teams and hospital sites. You should be comfortable managing your own workload, using your initiative, while also supporting the wider PA team when needed.
Detailed job description and main responsibilities
You will have the ability to prioritise competing demands and effectively problem solve in a fast-paced office environment. You will have experience managing several busy and complex diaries, managing email inboxes, and facilitating a range of meetings and committees, both face-to-face and online – compiling agendas and papers, as well as taking and distributing comprehensive minutes.
Working within a team of dynamic and dedicated PAs, this is a truly collaborative role that will provide opportunities to work across the hospital at all levels. The role would suit a highly motivated team player who strives to provide a first-class PA service to the Directors they support.
Person specification
Qualifications
* RSA III or equivalent – Typing
* GCSE Maths and English/equivalent
* ECDL or equivalent
Experience
* Demonstrable experience as a Personal Assistant at a senior level
* Experience of working as a team member
* Proven experience of prioritising work and meeting deadlines
Knowledge
* NHS Background or an understanding of the NHS
Skills
* Audio Typing or equivalent typing skills
* Computer literate in Microsoft Packages: Word, Outlook and PowerPoint
* Ability to produce accurate minutes of meetings
* Ability to use initiative and judgement to critically analyse and resolve problems, seeking advice/assistance, where appropriate
* Good administrative and organisational skills
* Good communication skills, both written and oral
* Ability to cope in a continually changing NHS Environment
* Ability to motivate self
* Shorthand
* Microsoft Office or equivalent - Databases/Excel
* Excel/Access
Other
* Ability to recognise the importance, confidentiality, and sensitivity of issues and act with the utmost discretion
Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application.
Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.
The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment.
The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge, and experience and aim for a workforce demography representative of the local community.
If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.
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