Job summary Expected Shortlisting Date 21/04/2025 Planned Interview Date 05/05/2025 An exciting career opportunity has arisen within the Trusts Estates Department for a highly motivated individual to fulfill an Estates Officers position. This is a key role in the operation and asset management of the Trusts estate which, at over 500,000 sq. meters, is one of the largest and most complex in the country. If youre looking for an NHS career in Leeds, you couldnt come to a better place. Like any complex organisation, our jobs in Leeds cover all aspects of ensuring the day-to-day delivery of our services to over one million patients every year and this is an opportunity to join the Operational Estates Team at Leeds Teaching Hospitals in a key role to support the challenge of delivering the highest standards of care for our patients through the provision of a safe environment. The Estates Officer shall have a mechanical background and possess good computer and IT skills. The Estates Officer shall have responsibility for the Estate Asset Management to enable a fully auditable multi-disciplinary estates service through ensuring an asset captured estate. Manage the RESET certification, control of contactors competence-verification system. The successful applicant will join a team who provide engineering coverage to the hospital 24 hours per day, 365 days a year. Main duties of the job Based at the Leeds General Infirmary Hospital the successful candidate will provide an integral role within the Estates structure. Working alongside the wider estates management team amongst a variety of disciplines the successful candidates will; Undertake management duties relevant to the maintenance of the larger Estate, to include the maintenance and repair of all building fabric, utilities and engineering services, across the Trust. To provide technical support in resolving complex and multifaceted issues with regard to the Estate. On a daily basis, Asset Capture & review the estates plant, equipment & infrastructure through the works management system. To ensure the Trust have a fully comprehensive asset list to achieve a fully maintained auditable estate. Daily Manage the Trusts Reset system, ensuring all contractors records are in compliance with the requirements of the Trust. Deputise for the Estates Manager (Operations) or other Estates Officers and act as a Trust representative in the absence or as the need arises by Senior Estates Management team. Manage directly employed labour, providing discipline and support with respect to personal, work and performance related issues in line with current Trust policies and procedures. Ensure safe systems of work in line with HTMs and recognised codes of practice. About us Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients. By bringing together the wide range of skills and expertise across West Yorkshire and Harrogate we are working differently, innovating and driving forward change to deliver the highest quality care. By working for Leeds Teaching Hospitals NHS Trust this is your opportunity to be a part of that change. WYAAT is the acute sector arm of the West Yorkshire and Harrogate Health and Care Partnership, one of the largest integrated care systems in the country. The Partnerships ambition is for everyone to have the best possible health and wellbeing, and the work of WYAAT, and each individual trust, supports that ambition. Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions. Date posted 13 March 2025 Pay scheme Agenda for change Band Band 6 Salary £37,338 to £44,962 a year Contract Permanent Working pattern Full-time, Flexible working Reference number C9298-EST-314 Job locations Leeds General Infirmary Great George Street Leeds LS1 3EX Job description Job responsibilities Manage and distribute reactive workflow across the Trust utilising the Works Management system To communicate effectively with all stakeholders, senior managers, external contractors and agencies in relation to Estates issues utilising written and/or verbal communication methods to ensure standards of service delivery are managed and monitored appropriately at all times To ensure that job descriptions are amended/updated to comply with the requirements of ISO9001:2000, HTMs, working practices and Permit to Work Systems Carry out induction of new starters and the training of apprentices and tradesmen/technicians as necessary. Carryout dynamic and generic risk assessments for all elements of reactive and planned work including manual handling assessments. Manage and complete electronic records for Legionella and Pseudomonas inline with HTM 04 and ACOP L8 and Trust Policy. Managing as team leader and co-ordinator across all disciplines, effectively organising resources including staff and contractors, transportation and materials (including requisition supply, deployment and security) of materials on site. Manage and ensure that the correct procedures and paperwork are correctly carried out in accordance with relevant requirements. Act as the point of contact in the absence of an Estates Manager (Operations). Maintaining standards of discipline and perform staff appraisals, disciplinary/attendance management investigations and associated management cases. Responsible for satisfactory time-keeping and conduct of staff. Utilise works management computerised system for planned maintenance and repair work, adjusting for levels of staff and update all plant information and records as appropriate. Update and maintain asset information, service scheduling and produce detailed job descriptions inline with statutory guidance Maintain and develop Health & Safety systems to meet the requirements of the Trust ensuring acceptable standards of productivity and quality of workmanship in the execution of programmes of work. Ensuring all staff observe statutory and other mandated requirements, in particular those related to health and safety. Manage maintenance and minor capital works projects. Organise, plan and oversee the work of external contractors. Promote co-operation and versatility of craft technicians and departments e.g. Multi-skilling. Ensuring training requirements in relation to craftsman/technicians and apprentices are met in accordance with guidance issued by the Trust. Learn new techniques and undergo training as necessary. Carrying out duties within the employees competence as occasionally required by the service. Referring and reporting to immediate superior surveys and audits, such as technical and option appraisals as required. Provide first line customer contact in dispute resolutions. Participate in appropriate on-call/shift rotas, subject to appropriate negotiations and be prepared to work such hours that may be required in an emergency. Carry Trust communication devices to facilitate immediate response to urgent requests and emergency breakdowns. Respond to switchboard alarms. eg. fire calls, passenger lift trappings, medical gas alarms. Carry out fault diagnosis and interpret technical information to formulate solutions to improve equipment and service performance as appropriate. Implement policies for improvements to maintenance service Liaison with other disciplines and departmental heads for service arrangements and access. Organise the calibration of test equipment. Provide conciliation report for staff monthly payment. Work to and interpret Health Technical Memorandums (HTMs/HBNs) eg HTM 01 (Sterilisers), HTM 02 (Medical Gases), HTM 04 (Legionella), HTM 06 - 02 (LV Safety Code) and Building Regulations as required Use Building Management System for first line plant fault diagnosis and plant performance monitoring Manage PPM and Day to Day duties involving the maintenance of all types of plant, equipment and installations, including boilers, water testing, stripping down boilers for insurance inspections and electrical system maintenance including fire alarm systems, batteries and uninterruptible power supplies Manage the maintenance and repair to building sanitary, water distribution systems and Building Fabric. Job description Job responsibilities Manage and distribute reactive workflow across the Trust utilising the Works Management system To communicate effectively with all stakeholders, senior managers, external contractors and agencies in relation to Estates issues utilising written and/or verbal communication methods to ensure standards of service delivery are managed and monitored appropriately at all times To ensure that job descriptions are amended/updated to comply with the requirements of ISO9001:2000, HTMs, working practices and Permit to Work Systems Carry out induction of new starters and the training of apprentices and tradesmen/technicians as necessary. Carryout dynamic and generic risk assessments for all elements of reactive and planned work including manual handling assessments. Manage and complete electronic records for Legionella and Pseudomonas inline with HTM 04 and ACOP L8 and Trust Policy. Managing as team leader and co-ordinator across all disciplines, effectively organising resources including staff and contractors, transportation and materials (including requisition supply, deployment and security) of materials on site. Manage and ensure that the correct procedures and paperwork are correctly carried out in accordance with relevant requirements. Act as the point of contact in the absence of an Estates Manager (Operations). Maintaining standards of discipline and perform staff appraisals, disciplinary/attendance management investigations and associated management cases. Responsible for satisfactory time-keeping and conduct of staff. Utilise works management computerised system for planned maintenance and repair work, adjusting for levels of staff and update all plant information and records as appropriate. Update and maintain asset information, service scheduling and produce detailed job descriptions inline with statutory guidance Maintain and develop Health & Safety systems to meet the requirements of the Trust ensuring acceptable standards of productivity and quality of workmanship in the execution of programmes of work. Ensuring all staff observe statutory and other mandated requirements, in particular those related to health and safety. Manage maintenance and minor capital works projects. Organise, plan and oversee the work of external contractors. Promote co-operation and versatility of craft technicians and departments e.g. Multi-skilling. Ensuring training requirements in relation to craftsman/technicians and apprentices are met in accordance with guidance issued by the Trust. Learn new techniques and undergo training as necessary. Carrying out duties within the employees competence as occasionally required by the service. Referring and reporting to immediate superior surveys and audits, such as technical and option appraisals as required. Provide first line customer contact in dispute resolutions. Participate in appropriate on-call/shift rotas, subject to appropriate negotiations and be prepared to work such hours that may be required in an emergency. Carry Trust communication devices to facilitate immediate response to urgent requests and emergency breakdowns. Respond to switchboard alarms. eg. fire calls, passenger lift trappings, medical gas alarms. Carry out fault diagnosis and interpret technical information to formulate solutions to improve equipment and service performance as appropriate. Implement policies for improvements to maintenance service Liaison with other disciplines and departmental heads for service arrangements and access. Organise the calibration of test equipment. Provide conciliation report for staff monthly payment. Work to and interpret Health Technical Memorandums (HTMs/HBNs) eg HTM 01 (Sterilisers), HTM 02 (Medical Gases), HTM 04 (Legionella), HTM 06 - 02 (LV Safety Code) and Building Regulations as required Use Building Management System for first line plant fault diagnosis and plant performance monitoring Manage PPM and Day to Day duties involving the maintenance of all types of plant, equipment and installations, including boilers, water testing, stripping down boilers for insurance inspections and electrical system maintenance including fire alarm systems, batteries and uninterruptible power supplies Manage the maintenance and repair to building sanitary, water distribution systems and Building Fabric. Person Specification Experience Essential Good communication skills Ability to work unsupervised and autonomously Ability to plan and organise own workload Previous experience in managing directly employed staff and contractors working on breakdowns and PPM on technical mechanical / electrical or building disciplines found in a hospital environment. Desirable Working in a acute Hospital Environment, HTM 06, Nurse call systems, BMS-Systems, Fire Alarms, HBNs A detailed knowledge of health technical memoranda and the ability to give comprehensive advice and guidance on the design, installation and operation of specialised building and engineering technolog Experience of working in an acute Hospital Environment: Familiar with Healthcare Technical Memorandums (HTMs) and, pressure systems and ventilation Additional Requirements Essential Able to work safely at heights. Able to work within confined spaces (subject to suitable training). Able to satisfy the physical demands of the job. Able to understand and comply with the requirements of the Trusts H&S policies (subject to suitable training). Skills & Behaviours Essential Flexible and approachable. Able to work as part of a team and co-ordinate work with other trades. Understands and demonstrates the importance of effective communication with department heads. Professional approach. Able to prioritise own workload Qualifications Essential HNC / HND Engineering or equivalent significant management experience. Person Specification Experience Essential Good communication skills Ability to work unsupervised and autonomously Ability to plan and organise own workload Previous experience in managing directly employed staff and contractors working on breakdowns and PPM on technical mechanical / electrical or building disciplines found in a hospital environment. Desirable Working in a acute Hospital Environment, HTM 06, Nurse call systems, BMS-Systems, Fire Alarms, HBNs A detailed knowledge of health technical memoranda and the ability to give comprehensive advice and guidance on the design, installation and operation of specialised building and engineering technolog Experience of working in an acute Hospital Environment: Familiar with Healthcare Technical Memorandums (HTMs) and, pressure systems and ventilation Additional Requirements Essential Able to work safely at heights. Able to work within confined spaces (subject to suitable training). Able to satisfy the physical demands of the job. Able to understand and comply with the requirements of the Trusts H&S policies (subject to suitable training). Skills & Behaviours Essential Flexible and approachable. Able to work as part of a team and co-ordinate work with other trades. Understands and demonstrates the importance of effective communication with department heads. Professional approach. Able to prioritise own workload Qualifications Essential HNC / HND Engineering or equivalent significant management experience. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Leeds Teaching Hospitals Address Leeds General Infirmary Great George Street Leeds LS1 3EX Employer's website https://www.leedsth.nhs.uk/ (Opens in a new tab)