Job information\nâ¢\tLine manager: Contracts and Procurement Manager\nâ¢\tTeam: Resources and Skills\nâ¢\tPart Time 0.8 FTE - 28 hours per week\nâ¢\t12-month fixed term contract\nâ¢\tLocation: Hybrid\n\nThis is a 0.8 FTE post (4 days but open to that e.g. being worked over 5 shorter days).\n12 month contract\nSalary 24,379 pro rata (19,503) subject to pay award from 1st April 2025 TBC shortly\n\nSUMMARY OF POSITION\nThis is an opportunity to contribute to the work of a busy team, learn valuable vocational skills and gain a qualification in Business Administration at SCQF level 6. \nModern Apprenticeships provide an alternative route into the world of work. The Business Administration Modern Apprentice is a varied role working with a range of colleagues and contacts to support the day to day running of an organisation. It offers the chance to develop new skills in all aspects of office administration including facilities, supporting compliance activities in our Scottish Qualifications Authority (âSQAâ) Assessment Centre, supporting meetings and events and being involved in project administration.\n\nWith a strong collaborative approach, the Business Administration Modern Apprentice brings a positive, can-do attitude, great organisational skills and an interest in supporting and improving business processes. This role gives the opportunity to be involved in a variety of projects and programmes and to be a point of connection across teams in a fast-paced environment. \n\nThe link below will give you further information about working at Museum Galleries Scotland.\n \nhttps://www.museumsgalleriesscotland.org.uk/wp-content/uploads/2025/03/Job-Information-Pack-Business-Admin-Apprentice.docx\n\nIf you have any queries please email hrmuseumsgalleriesscotland.org.uk including the name of the post in the subject box. \nAlternatively please contact 0131 550 4197 or 0131 550 4150.\n OVERVIEW OF RESPONSIBILITIES\nâ¢\tSupport Resources and Skills team colleagues across various business areas and work with colleagues to deliver business improvement activities.\nâ¢\tSupport creation and maintenance of resources and documents. \nâ¢\tProvide day to day office and facilities support including ordering supplies, managing equipment and liaising with IT support.\nâ¢\tProvide administrative support for the MGS SQA Assessment Centre.\nâ¢\tProvide support for MGS events, meetings and training courses.\nâ¢\tProvide administrative support for projects and programmes and be a point of connection across the organisation.\nâ¢\tSupport finance processes. \nâ¢\tSupport good document and data management.\nâ¢\tDeal with general enquiries via email and telephone.\nâ¢\tAssist staff with travel arrangements.\n\nThe above-mentioned tasks and responsibilities constitute an overview and not an exhaustive list. Workload and priorities are ultimately determined by the annual MGS Operational Plan.\n\nRELATIONSHIPS\nâ¢\tBuild and nurture effective working relationships across the organisation\nâ¢\tCollaborate with other staff to support and deliver MGS projects and programmes \nâ¢\tWork fairly and with integrity and adapt style to different people, cultures and situations\nâ¢\tThis role works closely with the Resources and Skills team as well as supporting others across the organisation\nâ¢\tWork closely with the Corporate Officer \n The successful candidate will manifest our core values: collaboration, integrity, passion for museums, and courageousness.\n\nEXPERIENCE AND SKILLS\nEssential \nâ¢\tDemonstrable administrative skills\nâ¢\tStrong organisational skills and managing a varied workload\nâ¢\tAttention to detail\nâ¢\tAbility to use initiative\nâ¢\tWorking with data (written and numerical) and documents\nâ¢\tUnderstanding of business processes\nâ¢\tStrong customer focus and ability to communicate positively with a range of people\nâ¢\tPro-active attitude to learning and development\nâ¢\tConfident using (or learning to use) a range of digital platforms\n\nPreferred \n\nâ¢\tOrganising or supporting events, hospitality or travel\nâ¢\tUse of Microsoft Teams or similar software\nâ¢\tNat 4 qualification or equivalent or equivalent experience \n\nPreference will be given to applicants who:\nâ¢\thave not completed (or are due to complete) a university degree;\nâ¢\tdo not have significant paid work experience in the museums sector;\nâ¢\thave experienced barriers to employment. \n\nWe work with staff to help everyone reach their potential in the workplace and welcome conversations with individuals about their needs, circumstances and aspirations. \n \nHOW YOU WORK\nMGS has a behavioural competency framework which describes how we expect people to go about their work day-to-day. Staff must demonstrate the following skills areas at an appropriate level:\nâ¢\tWorks collaboratively\t\nâ¢\tCommunicating with impact\t\nâ¢\tRespect, inclusion and integrity\nâ¢\tEffective decision-making\t\nâ¢\tSector focus\t\nâ¢\tDrive for results\t\t\nâ¢\tInnovation, agility and building capability\t\n\nIn particular this role requires someone who collaborates well and promotes this approach across teams, can make effective decisions following appropriate criteria, organises and plans work effectively, readily contributes ideas and willingly adapts working practices to support changes.\nAll staff are expected to champion and help deliver MGSâs commitments to anti-racism and climate action.\n\nSpecial Requirements\nAlthough this is a hybrid role, regular office attendance in Edinburgh will be required. This will be agreed with the line manager.