We are looking for an organised and detail-orientated Finance and Admin Assistant to provide essential support to our office and accounts function. This role involves general office administration, financial processing and assisting with business operations to ensure smooth day-to-day activities, with time expected to be split 70% to accounts support and 30% to office management and business support, although this split is subject to change and business requirements.
The ideal candidate will have excellent administrative and communication skills, be proactive in managing tasks, and maintain a high level of accuracy in financial and office-related duties. An accounting background would be useful to this role.
Note: This role is based at our Head Office in Sparsholt, Winchester, Hants.
Responsibilities
1) Accounts support
1. Process supplier invoices, match delivery notes and allocate orders.
2. Monitor and maintain the invoice query list.
3. Reconcile supplier statements.
4. Process supplier payment runs twice a month.
5. Process subcontractor payments, ensuring correct CIS allocation, retention and VAT application.
6. Process subcontractor payment runs twice a month.
7. Process employee expenses and ad-hoc payments.
8. Process company credit card transactions and reconcile statements.
9. Assist with bank reconciliations.
2) General office management
1. Answer and direct calls professionally.
2. Draft, format and print documents as required.
3. Maintain stock lists and order office supplies.
4. Handle incoming and outgoing mail (opening, distributing, franking).
5. Type letters, reports and other business documents.
6. File and organise documents on Microsoft Teams.
7. Ensure washrooms are stocked and manage office laundry with external contractors.
8. To ensure that the office is always equipped and resourced.
3) Business Support
1. Assist with maintaining and updating training records.
2. Assist in managing business vehicles (e.g. MOTs, insurance, maintenance schedules).
3. Provide general administrative assistance to the Business Manager and other departments as required.
4. Assist in coordinating meetings, preparing agendas and taking minutes when necessary.
5. Liaise with external suppliers, service providers and contractors.
Key Skills & Qualities
1. Strong organisational and time management skills.
2. Attention to detail and accuracy, especially in financial tasks.
3. Ability to handle multiple tasks and prioritise workload effectively.
4. Excellent written and verbal communication skills.
5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
6. Experience with using accounting software.
7. Ability to work independently and as part of a team.
8. Professional and friendly demeanour with a proactive approach to problem solving.
9. A willingness to learn and take on new challenges.
Qualifications and Experience
1. Previous experience in an administrative or accounts support role is preferred.
2. Some accountancy background or experience with financial processes (e.g. invoicing, reconciliations, payment processing) is highly desirable.
3. A good understanding of office procedures and administrative tasks.
4. Knowledge of CIS (Construction Industry Scheme) would be an advantage but is not essential.
What We Offer
1. Salary: £30,000pa.
2. A supportive and collaborative work environment.
3. Opportunities for professional growth and development.
4. Employee benefits such as pension, Life Cover and Income Protection.
5. 20 days holiday plus Bank Holidays and additional days over our Christmas shut-down period (a minimum of 3 days).
6. A discretionary bonus scheme.
About Us
Alfred Homes is high-end house building company, established to create exceptional and inspiring homes constructed with style, craftsmanship and integrity, with developments in the most sought-after locations throughout Hampshire and the Home Counties.
To apply please send your CV and cover letter to sprickett@alfredhomes.co.uk
Deadline: Friday 18th April 2025
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