Receipt and Delivery Assistant
Department: Receipt and Delivery
Band 2: £23,615 Per annum
Hours: 37.5hrs per week, all MKUH roles will be considered for flexible working
The procurement team have an exciting new role of Receipt and Delivery Assistant and are looking to recruit an enthusiastic and dynamic individual to join our team.
As the Receipt and Delivery Assistant you will be required to support the team in delivering a comprehensive Receipt & Delivery service. This involves ensuring deliveries for goods across the Trust are made in a timely manner to prevent delays or cancellations to clinics/procedures, orders are correctly receipted on the Trust systems to allow for invoices to be paid without delay.
You will be involved with ensuring accurate records are kept for goods received / delivered / returned for traceability purposes. You will need to plan the effective delivery of medical and non-medical consumables to wards and departments by planning and co-ordinating the requirements of these activities with these departments to meet the customer expectations.
Please note that we are not able to offer sponsorship for this role.
To find out more about this exciting opportunity please contact Heather Twyman – Supply Chain Officer on 01908 996100 or Jullian Yulde – Receipt and Delivery Supervisor on 01908 997337
Interview date: 13th January 2025
You will contribute to the delivery of a highly effective, compliant and customer focussed receipt and delivery service, which meets the Trusts procurement requirements, whilst supporting the Trust’s Cost Improvement Plan (CIP).
The successful candidate will have excellent customer service and communication skills as you will need to influence internal customers whilst building and maintain good relationships with both internal and external stakeholders.
• To deliver a comprehensive Receipt & Delivery service ensuring orders are correctly receipted on the Trust systems in a timely manner to allow for invoices to be paid without delay.
• To provide scheduled and emergency deliveries for goods across the Trust to prevent delays or cancelations to clinics/procedures.
• To keep and maintain accurate records for goods received/delivered/returned for traceability purposes.
MKUH staff scored highest for ‘I look forward to coming to work’ (NHS Staff Survey 2023).
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
• Free on-site parking
• Free tea and coffee
• Great flexible working opportunities
• Discounted gym membership
• Lease car scheme
• Generous annual leave and pension scheme
• On site nursery (chargeable)
• Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
'We care We communicate We collaborate We contribute'
1. Initial acceptance of orders delivered into Receipt & Delivery, ensuring quantity of parcels/pallets on couriers records matches the amount delivered. Any shortage or damage should be noted on couriers records and the procurement buying team informed.
2. Orders with special requirements, i.e. containing temperature controlled items, next day and timed deliveries, etc. are to be dealt with urgently, and goods delivered as soon as possible .
3. Check correct goods are received and accurately receipt purchase orders into the Trust systems. Any discrepancies need to be promptly reported to the procurement buying team.
4. Liaise with Receipt & Delivery Supervisor / Procurement Team regarding any issues or queries with orders/returns.
5. Ensure all goods are delivered in a timely manner in line with any agreed delivery schedules. Goods from NHS Supply Chain need to be delivered as soon as possible to allow wards/departments sufficient time for reporting discrepancies.
6. Distribute goods to the correct point of order, obtaining ‘proof of delivery’ from ward/department staff where necessary.
7. Ensure all signed receipts paperwork is matched to the relevant delivery notes - these need to be filed and kept up to date.
8. Collect empty Supply Chain cages on a daily basis and return to cage store. Collect any returns once provided with appropriate returns paperwork from the Procurement department.
9. Respond to all queries and enquiries in a timely and courteous manner, feeding any issues back to the line manager.
10. To complete all mandatory Trust training relevant to the post when required.
11. Liaise and assist other members of the Receipt & Delivery team in the safe receipt, dispatch and movement of stock around the Trust site, using appropriate equipment as provided, if necessary, following agreed Health and Safety procedures.
12. Ensure appropriate personal protection equipment/clothing is used at all times.
13. Ensure cleanliness/security/integrity is maintained within the Department at all times.
14. Carry out any other duties that may be required by the line manager/Operational Procurement Officer as may be reasonably expected within the scope of this post.
Please refer to the Job description for further details
We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
This advert closes on Monday 30 Dec 2024