Executive Assistant to the Chair and Chief Executive Officer
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Job Overview
Open only to applicants from Hampshire & Isle of Wight NHS system. University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Main duties of the job
We are excited to offer an opportunity for an experienced Executive Assistant to come and join our team at University Hospital Southampton NHS Foundation Trust. You will provide executive/PA support to our Chief Executive Officer, our Chair and our Executive Management Board and Committee Meetings. This role is a pivotal internal and external facing role, where you will provide high level, confidential support, that ensures the interests of our Board and the Trust are represented in a professional manner.
This is a great role in which to use your senior executive level PA experience in an innovative and high performing organisation and would suit an experienced administrator or executive assistant who has successfully supported senior leaders in the public or private sector.
Working for our organisation
University Hospital Southampton is one of Englands largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations. Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
At UHS, we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities.
Detailed Job Description And Main Responsibilities
Your Responsibilities
* You will provide a high quality, comprehensive executive assistant service to our Chief Executive, our Chair and Executive Team. This will include diary coordination, arranging and attending meetings, minute taking and preparation of meeting papers, filing, correspondence and maintenance of shared electronic records.
* You will work closely with external and internal stakeholders, health organisations and colleagues across UHS, including Board members and representatives of NHS and healthcare organisations.
* As an ambassador for UHS, you will communicate professionally and sensitively with a wide range of internal and external stakeholders.
* You will provide support, guidance and compassionate leadership to a team of four Executive Directors Personal Assistants.
What we’re looking for
* You will have experience of providing a discreet, high quality and comprehensive executive assistant /secretarial service to a Board level senior director.
* You will have managed or supervised a small, but strategically pivotal, team of PAs.
* You will be able to prioritise effectively, working under pressure, while maintaining excellent communications skills, delivered sensitivity and at pace.
* You will be familiar with financial and budgetary management and analysis; be able to communicate professionally and effectively on behalf of the executive office with a wide range of stakeholders.
Qualifications / Training Required
Essential criteria
* Degree or equivalent experience.
* RSA2/3 word processing/typing, or equivalent experience.
* Experience in Data Protection and confidentiality issues.
Desirable criteria
* PA/Secretarial Diploma/Qualification or equivalent experience.
Previous or relevant experience necessary
Essential criteria
* Proven experience in providing a comprehensive PA/secretarial service to a senior manager.
* Proven experience within a supervisory/line manager capacity.
* Finance and Budget management and analysis experience.
Desirable criteria
* Working within the NHS or large scale corporate environment.
* Previous experience in recruitment/selection of staff.
Aptitudes And Skills Required
Essential criteria
* Excellent Telephone/communication skills.
* Experience in the use of PowerPoint, internet, and computerised diaries.
Values and Behaviours
Essential criteria
* Patients First.
* Always Improving.
* Experience as an administrator or secretary in an organisation with a customer focused environment.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Hospitals and Health Care
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