Contents Location About the job Benefits Things you need to know Apply and further information Location Kentigern House, 65 Brown Street, Glasgow, G2 8EX About the job Job summary Navy Command Headquarters (NCHQ) is the nerve centre of the Naval Service. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UKs defence policy. In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service. The Submarine Directorate in Navy Command is responsible for all submarine in service capability and availability, including oversight of the Submarine Flotilla and Clyde Naval Base. Clyde Capital Infrastructure Programme(s) consist of work comprising a mix of build and refurbishment of infrastructure and to enable to deliver current and future capabilities for Submarine operations on His Majesty's Naval Base (HMNB) Clyde. This includes delivery of work as part of Government Major Programmes & Projects and including a top 100 government programme. This is an exciting time to join the team, and contribute to the delivery of a challenging and rewarding nationally important programme. The Desk Officer role supports the delivery of customer/Navy Command requirements by monitoring the progress of projects against agreed milestones, supporting the development of customer requirements, concise business cases and artifacts in line with agreed assurance plans prior to submission to the Approving Authority and ensuring that Information and Governance standards are in line with departments standards. At the heart of extensive stakeholder engagement, the Desk Officer ensure that customer requirements are met through the delivery of the benefits from the infrastructure change programmes. They champion the Navys best interests to ensure a more sustainable estate and reduce running costs. This position is advertised at 37 hours per week. Job description Requirement Management As part of the project team, support the development of the Statement of Need (SON) and User Requirements Document (URD) through pro-active engagement with NCHQ and HMNB Clyde ensuring that all requirements are in line with current policy and strategy. Support the ongoing management and review of Key User Requirements, controlling change and ongoing alignment with the programme, escalating issues that arise. Business Case Development Work with the Programme team and associated stakeholders to plan out the business cases that will need to be developed as part of the Programme. Support the planning and document sharing for the development of business cases and engagement sessions with stakeholders. Develop evidence to the required standards and escalate any issues promptly. Stakeholder Management & Risk an Issues Engage with multiple stakeholders across Ministry of Defence, positively challenging the Performance, Time, Cost and Risks to ensure programme outputs are delivered. Work closely with delivery areas to ensure that programme timelines are coherent, realistic, that key milestones are achievable and that dependencies are actively managed. Provide support as appropriate for the production and delivery of presentations and briefings. Assist in the identification and management of project risks, including mitigation, throughout the project life cycle. You will report issues and recommend corrective action or re-prioritising as appropriate. Information Management and Governance Communicate, record and monitor progress against actions. Reporting progress into governance processes/meetings. Monitor and record Key Stakeholder engagement and share with the Stakeholder Manager to maintain an accurate stakeholder map and alignment with the engagement strategy. Monitor approvals performance management and provide support to enable analysis activities such as Learning from Experience and capturing Scrutiny feedback comments. Finance and Ad Hoc Tasks You will support financial management by validating that work has been completed prior to payment of milestones and that financial management information is updated to ensure the programmes financial records are accurate. You will support ad-hoc Programme Management Office tasks as required. Person specification Essential Experience: Experience working as a member of a large or medium complexity project team or as a specialist or work stream lead for a small, low complexity project. Experience of leading a virtual team assigned to work from across functional, organisational or geographic boundaries to deliver high quality outputs. Experience and/or awareness of preparation, approval, refining and/or update of business cases that justify initiation, investment and/or continuation of change initiatives or projects in terms of benefits, costs and risks. Desirable Experience : Experience of working in or knowledge of the defence or security sector either through government or industry Demonstrable commitment to learning and using established project management methodologies to enable successful delivery Obtained or working towards one of the following: PRINCE2 Practitioner; Agile Project Management Practitioner; APM Project Management Qualification; PMI Project Management Professional; Leading and Managing Project Work streams. Behaviours We'll assess you against these behaviours during the selection process: Communicating and Influencing Working Together Delivering at Pace Leadership Benefits Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections. Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style. At sift, you will be assessed against: Candidates will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills. Please also include any relevant responsibilities and achievements. Candidates will be required to complete a Statement of Suitability/Personal Statement of no more 250 words, providing details relevant to the essential and desirable experience in the job advert. The requirements for the role have been benchmarked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview. Feedback will only be provided if you selected for an interview. Interview Stage At interview, you will be assessed against the following Success Profiles Behaviours: Communicating and Influencing Working Together Delivering at Pace Leadership Further Information Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit. You will also be expected to achieve Security Check clearance for this role. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements Open to UK nationals only. Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : navysm-dirclyderesourcemod.gov.uk Email : navysm-dirclyderesourcemod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address:, Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk. Attachments Candidate Information Pack Opens in new window (docx, 31kB) MOD Candidate Pack 2024 Opens in new window (pdf, 1562kB) Navy Pack Opens in new window (pdf, 2922kB) Share this page Print Email Facebook Twitter LinkedIn GMail