Job Description
Job Title Head of Football Administration, Vanarama National League
Reports to Chief Operating Officer of the Vanarama National League
The National League System
The National League is the highest level of the National League System (NLS) consisting of the fifth and sixth tiers of the English football league system.
The League sits just below the English Football League and is responsible for the administration and regulation of 72 member clubs across the National League, National League North and National League South. In 2015 the Football Conference was rebranded to The National League and is known as the Vanarama National League.
Job Purpose
To manage the Football Administration Team and ensure the smooth running of Footballing Administration and Operations on a day to day basis
Support the Vanarama National League and its Clubs to work in line with League practices and ensure compliance with policies, procedures, regulations, standards, and guidance.
Work closely with member Clubs and stakeholders.
Direct Reports 3 Administrative staff
Location Birmingham Office based (the League currently operates a hybrid model requiring attendance in the office 2 days a week with remainder home based. This arrangement is non contractual)
Working hours Full-time
Contract type Permanent contract
Salary Competitive salary
Responsibilities
Main areas of responsibility (included, but not limited to)
· To manage the Football Administration Department ensuring staff receive the support, guidance, and development opportunities both personally and professionally aligned with clear objectives.
· Provide professional guidance & support to all 72 Clubs through response to general enquiries and accurate interpretation of Rules
· Manage the organisation of events such as the Gala Awards weekend, the EGM and AGM, Board Meetings, Pre-Season and regional meetings and the Promotion Finals for Step 1 and 2.
· Manage the administering of a thorough and secure procedure for Player registration records using FAS.
· Have a knowledge of FA and League rules and regulations and ensuring Clubs adhere to them
· Using online platforms relevant to the role, currently includes FAS, MOAS and the WGS.
· To liaise and collaborate with referee department on related matters.
· To co-ordinate and arrange discipline commissions, personal hearings and appeals.
· To represent The National League at fixtures, events and meetings when required.
· Commitment to on-going professional development.
· Carry out any other duties prescribed by the Chief Operating Officer
Person Specification
Knowledge and Experience
· Experience of working in an operation and/or administration role within football, or other sports or private or public sector.
· Able to successfully manage a team with excellent planning and communication skills.
· Ability to work with multiple stakeholders in a pressurised environment.
· Exceptional organisational skills, time management and attention to detail and the ability to deliver multiple projects simultaneously.
· Self-starting individual with the ability to manage and work in a team environment but autonomously as required.
· Excellent interpersonal skills including proven experience of influencing decision makers at all levels.
· Excellent analytical, reporting and presentation skills.
· Ability to influence, advise and support staff on low-level and safeguarding concerns, manage and / or escalate these appropriately, in line with statutory requirements and FA safeguarding policy and regulations.
· A sound knowledge of learning principles and how to apply these to develop effective e-learning, digital and in-person learning, and use a blended learning approach.
· Ability to exercise the highest standards of confidentiality and work sensitively.
· Ability to analyse complex situations, make decisions and advise appropriately.
· Excellent communication and interpersonal skills including written, verbal, and presentation skills.
· Proven planning and organisational skills with excellent attention to detail.
· Examples of self-motivation and the ability to work on own initiative as well as part of a team.
· Ability to work in an inclusive way, influencing and driving cultural and organisational change.
· A working knowledge of data protection legislation, principles, and practice.
Technical Skills
· Advanced Microsoft Office skills
· Project management skills
· Report Writing skills
· Ability to facilitate problem solving
Desirable
· Experience of establishing effective working relationships, partnerships, and collaborations with a range of stakeholders.
· An understanding of day-to-day operational issues facing sports clubs and particularly football clubs.
Applications are to be made using the following link:
Head of Football Administration: https://app.smartsheet.com/b/form/da9a10dff6614722a29b2b19a7d5fa7d
Deadline 5pm Friday 29 November 2024