We are seeking a friendly and highly organised individual to join our Finance Team. The role will be part-time, all year round, assisting with general finance duties and other administration.
We’re looking for someone who is highly organised with excellent communication skills, attention to detail and strong Excel skills. Experience in purchase ledger and administration would be an advantage.
The post becomes available from April (subject to satisfactory vetting procedures) and we are keen to hear from candidates who are available to start swiftly or on a short notice period. We are encouraging early applications, and we would like all applicants to state in their covering letter when they would be able to start.
The role is permanent, 52 week working basis, ideally:
1. Term time - 28 hours per week across 4 days
2. Non term time (Beacon School Holidays) - 14 hours per week
3. (There may be potential for further flexibility, subject to ability to meet school needs)
Term time only: No
Salary Type: Beacon payscale
Salary details: £17,000 per annum
Contract type: Permanent
Hours: 28 Hours per week during term time and 14 hours per week during Non Term time (Beacon School Holidays)
Interviews to be held: TBC
About us
The Beacon is a large prep school for boys aged between 3 and 13, with superb facilities and resources that support a forward-looking educational environment. The school is accessible by Chiltern Railways and Met Line, located close to Amersham town.
To give you a flavour of life at The Beacon, please look at our website www.beaconschool.co.uk. Here, you will find our Safeguarding and Child Protection Policy among other useful policies on the ‘policies’ page.
About the role
Reporting to: Finance Manager
Benefits: 5% employer pension contribution
Life assurance and income protection insurance
6 weeks annual leave to be taken during non-term time
MAIN DUTIES & RESPONSIBILITIES:
1. Processing purchase ledger transactions, including supplier set up, and following up approval processes to ensure timely payments
2. Tracking down and uploading direct debits to accounting systems
3. Processing Amazon orders
4. Processing of staff expenses for payment
5. Filing of financial documents
6. Opening, sorting and distribution of incoming emails/mail
7. Management of stationery supplies including orders
8. Other ad hoc tasks
In all areas of school life, staff are expected to lead by example and demonstrate and uphold the values and principles that we wish the boys to learn.
The above list is a guide to the nature of the Finance related administration work - you may be required to undertake such other duties as may be required from time to time to enable the smooth running of the Director of Finance (DFO) remit and School as a whole.
Promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact; following the school’s safeguarding policy at all times and using the internal systems/contacting the DSL for monitoring safeguarding, wellbeing and pastoral issues.
About you
Essential
Qualifications: Maths and English GCSE Grade C
Skills: Highly organised, Numerate, Strong attention to detail, Strong Excel spreadsheet skills
Other:
Able to quickly settle in to new environments
Commitment to maintaining the highest standards of work
Friendly and approachable
Ability to remain calm and professional in all situations
Self-motivated and versatile
Excellent role model
Highly professional with positive outlook
Team player
Good attention to detail.
Hard working, well-motivated, and a positive 'can-do' attitude.
Willingness to take on a variety of tasks as required.
Team player.
Desirable
Experience in one or more of the following areas:
purchase ledger and /administration
Registered on DBS Update Service
Awareness of iFinance
Working in a school setting
*We would encourage you to submit your application early as we reserve the right to close vacancies earlier than the deadline – if, for example, we receive a number of applications of interest early on.
• The school is committed to safeguarding and promoting the welfare of children. Safeguarding checks will be undertaken in accordance with School policy.
• The safeguarding responsibilities of the post can be found in the job description and person specification in this recruitment pack.
• The post is exempt from the Rehabilitation of Offenders Act 1974.
Please Note:
• The role may bring you into contact with children and as such a level of responsibility for children. The role constitutes regulated activity with children.
• In the role, you may also be required to undertake such other duties as the Head reasonably requires from time to time.
This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:
* All unspent convictions and conditional cautions
* All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).
It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.
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