Vacancy:
Attendance and Admissions Officer (42 weeks)
Job Title: Attendance and Admissions Officer (42 weeks)
Employer: LIPA School
Job Type: Finance & Administration
Job Phase: Cross Phase
NOR: 597
Grade: Pay Scale- NJC 12-17
Actual Salary: £25, 366.22 -£27,516.46
Contract Type: Permanent
Contract Term: Full time
Location: Liverpool
Start Date: Start immediately
Closing Date: Tuesday, February 4th, 2025
About the School
Due to the continued success and ongoing expansion of LIPA School, we are looking to appoint a Pastoral and Welfare Liaison Officer to join our team on a full-time, permanent basis. LIPA School’s ethos and the approach to education it has inspired has proved to be both highly successful and popular. This success, aligned to our passion for education, has led us to apply this approach to other parts of the education sector through the creation of LIPA Learning Group and the establishment of LIPA School and LIPA Sixth Form College (LSFC). Our school is committed to safeguarding children and promoting children’s welfare. This post is subject to all the relevant pre-employment checks set out in Keeping Children Safe in Education, including an enhanced DBS certificate with a barred-list check.
About the Role
Main duties and responsibilities:
* Follow the Trust and LIPA School Safeguarding policies and procedures and to ensure the wellbeing of all children and students is of the highest priority.
* Contribute to the day-to-day running of the LIPA School and follow Trust and School policies and procedures.
* Contribute to the mission and vision of the Trust, and to actively support the implementation of the Trust values.
* Be fully aware of and carry out all work in line with Child Protection/Safeguarding Procedures.
* Take an active role in ensuring the realisation of the Trust’s development.
* Treat each student and each other as an individual with courtesy and respect.
* Have due regard for Health & Safety.
* Undertake any other duty deemed reasonable by the Headteachers.
* Provide cover at reception as and when needed.
* Ensure that the school’s recruitment targets are met.
* Handle all aspects of the school’s admissions process with a view to maximising the number of enquiries, visits, registrations and joiners.
* Ensure that the admissions database is at all times up to date with the prerequisite information.
* Advise on strategies to promote the regular and punctual attendance of all pupils and assist with the implementation of agreed strategies.
* Update school records, analyse attendance data and provide reports to senior managers and other professionals.
* Disseminate information, both internally and externally, in a timely fashion, as required.
* Meet with school staff, pupils and parents to establish the reasons for non-attendance/poor punctuality and agree a plan with appropriate strategies and timescales to tackle the issues.
* Make contact with families in response to allocated referrals through home visits and /or meetings in school, as directed.
* Prepare the appropriate paperwork and present information as required to enable the school to meet its obligations and statutory responsibilities.
* Liaise and work with external organisations as required.
* Keep accurate, clear and concise records of all interventions and consultations and update information on the school’s attendance system.
* Manage your own workload in line with the school priorities.
* Maintain a good working knowledge of the statutory framework and any policies and procedures relating to school attendance, child employment, child protection and special needs etc. in order to be able to offer informed advice to parents, school staff and others.
* Collect all necessary documentation relating to new joiners, make copies and file in central student record files.
* Organise, prepare and present all admissions appeals to an independent panel in a timely fashion.
* Report up-to-date student numbers to the senior leadership team, as required.
* Assist the senior leadership team with the induction of new pupils in all year groups, as required.
* Liaise with local authority and exchange information in a timely fashion, as appropriate.
* Maintain, store and archive confidentially the hardcopy of student records.
* Work with the SENCO in the admission of students with Education, Health and Care Plans/Statements of SEN.
* Manage in-year waiting lists, monitor student numbers in each year group, and liaise with the senior leadership team for in-year admissions.
* Undertake other relevant tasks to support the office staff and overall administration of the school.
* Perform any other reasonable duties as may from time to time arise at the request of your Line Manager.
Personal Qualities
* Good interpersonal skills including mediation and conflict resolution.
* Ability to build good relationships with students, their families and other agencies.
* Ability to deal with difficult situations.
* Effective communication with students, carers and other professionals.
You must have good communication and listening skills, strong organisational skills and the ability to adapt well to different situations and scenarios. The ideal candidate will have relevant qualifications in Attendance/Admissions office administration and previous experience of working in education.
How to Apply
More details about our school can be viewed on our website: http://www.lipaprimary.org from where you can download an application pack for this post. CV’s will not be accepted. Please email your application to hr-enquiries@lipaprimary.org.
Closing Date: Tuesday 4th February 2025
Contact Details
LIPA School
Upper Duke Street
Liverpool
L1 7BT
Contact Name: Nicola McFerran
Contact Telephone: 0151 958 1945
Contact e-mail: hr-enquiries@lipaprimary.org
Website: https://www.lipaprimary.org/
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