Job summary An exciting opportunity has arisen for a Medical Secretary within the Medical Division working within Department of Dermatology on the Clatterbridge site The successful candidate will have the AMSPAR qualification or equivalent experience; they should be organised, approachable and happy to help. Main duties of the job This interesting and varied role requires the ability to work well on your own initiative whilst being committed to teamwork as you will need to work with others to meet the patients' needs. This position also requires good communication skills, the ability to meet the demands of working in a busy environment and is able to represent the department with due professionalism. You will responsible for implementing and managing systems for the office/team workload, ensuring work is completed within strict timescales. You will need to exercise your judgement and initiative based on experience and knowledge of arising problems and taking appropriate action to resolve situations, including follow up with investigation results, ensuring that all results are presented to medical staff and subsequently auctioned/filed into patients medical records. You will have the ability to work under pressure, prioritise your workload and to deal with confidential and sensitive issues in a professional manner. The minimum requirements for this post are:- Minimum of 2 years secretarial experience Audio-Typing experience AMSPAR Medical Secretarial Diploma or equivalent experience RSA 111 Word Processing (or equivalent) Good IT Skills/ ECDL would be desirable About us All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as "competent and caring staff" by our patients. Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents. We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral's only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint. We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m. The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales. Date posted 29 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time Reference number 408-25-041 Job locations Clatterbridge Hospital Bebington Road Wirral CH63 4JY Job description Job responsibilities Please see Job overview & attached Job description for further information about the Medical Secretary position available with WUTH. Job description Job responsibilities Please see Job overview & attached Job description for further information about the Medical Secretary position available with WUTH. Person Specification Qualifications, Specific Experience & Training Essential AMSPAR Medical Secretarial Diploma or equivalent experience RSA III word processing or equivalent Experience of Audio-typing Experience of using own initiative and prioritising workload, using organisational skills Previous administrative experience working with in the NHS or medical environment Desirable Experience of supervising more junior staff Knowledge & Skills Essential Excellent IT skills including use of Microsoft Office Excellent time management/ organisational skills Awareness of Trust guidelines regarding complaints, confidentiality etc. Awareness of relevant NHS/departmental targets for example 18 week RTT and cancer Desirable Experience of using CERNER or relevant patient database Personal Attributes Essential Ability to deal with sensitive issues with tact and diplomacy Polite, conscientious, courteous and of smart appearance Able to recognise and escalate issues out of scope of role Ability to exercise independent judgement when problems arise Desirable Ability to remain calm when working under pressure Ability to communicate in a professional manner with patients, relatives, Trust staff and other departments Ability to work independently or as part of a team - self-motivated Person Specification Qualifications, Specific Experience & Training Essential AMSPAR Medical Secretarial Diploma or equivalent experience RSA III word processing or equivalent Experience of Audio-typing Experience of using own initiative and prioritising workload, using organisational skills Previous administrative experience working with in the NHS or medical environment Desirable Experience of supervising more junior staff Knowledge & Skills Essential Excellent IT skills including use of Microsoft Office Excellent time management/ organisational skills Awareness of Trust guidelines regarding complaints, confidentiality etc. Awareness of relevant NHS/departmental targets for example 18 week RTT and cancer Desirable Experience of using CERNER or relevant patient database Personal Attributes Essential Ability to deal with sensitive issues with tact and diplomacy Polite, conscientious, courteous and of smart appearance Able to recognise and escalate issues out of scope of role Ability to exercise independent judgement when problems arise Desirable Ability to remain calm when working under pressure Ability to communicate in a professional manner with patients, relatives, Trust staff and other departments Ability to work independently or as part of a team - self-motivated Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Wirral University Teaching Hospitals NHS Trust Address Clatterbridge Hospital Bebington Road Wirral CH63 4JY Employer's website https://www.wuth.nhs.uk (Opens in a new tab)