Role title: General administrative assistant
Location: Flexible working with main contracted hours in office in Stourbridge, West Midlands.
Reports to: Office Manager
Primary role function: Providing admin support to office manager and membership coordinator.
Terms and remuneration: Part-time 20 hours a week over 4 days (Tuesday Friday 9am-2pm) Temporary for 6 months then reviewed.
Salary: GBP12,000 p.a. (GBP23,625 FTE) plus benefits
About the CDI:
The Career Development Institute (CDI) is the UK’s professional body for the career development sector with around 5,000 members. Our purpose is to set standards, advocate for and promote high quality career development for all.
Role summary:
This role will provide administrative support to the finance team, membership team and the office manager within the CDI. The role will report to the Office Manager.
Key accountabilities:
1. Providing administrative support: This includes answering phone calls, dealing with email and telephone inquiries, and providing customer service.
2. Creating and managing documents: This includes creating and updating spreadsheets and reports, updating membership records.
3. Liaising with staff in other departments, such as Events and Training.
4. Dealing with incoming and outgoing emails; data entry, retrieval and database maintenance; filing and archiving; responding to all membership correspondence.
5. Retrieving voicemails and passing on telephone messages to other team members outside of the finance and membership team.
6. Working with office manager to improve systems.
Person Specification:
The role will suit someone who has a high level of organisational, administrative and clerical skills, as well as excellent communication and interpersonal skills.
E = Essential, D = Desirable
Qualifications:
Maths, English level 2 functional skills/GCSE 4 or grade C E
Knowledge:
ICT, including Microsoft Excel, Word, PowerPoint, Email and SharePoint E
Skills and experience:
* Worked in a busy office D
* Good communication skills E
* Ability to prioritise work and is self-motivated E
* Organised individual who is able to work independently E
* Set up processes to prioritise tasks E
* Working to clear timescales while maintaining high quality outputs E
* Used to consistently delivering to a high standard in a timely manner E
* Able to work effectively as an individual and as a member of virtual teams E
Personal Qualities:
* Collaborative approach, working effectively with colleagues inside and outside the organisation E
* Self-motivated, enthusiastic and able to use initiative E
* Customer oriented, focused on meeting the needs of different audiences E
* Confident and approachable manner D
* Highly organised with great attention to detail E
* Resilient and positive when under pressure E
Other:
May be required to attend team events.
Applications/Interviews:
Please email your CV to [insert email address].
Closing date for applications is Friday 11th Oct. If you are invited to interview, they will be face to face in our Stourbridge office and you will be sent interview questions ahead of time to enable all candidates to prepare effectively.
Benefits:
We continue to develop our employee benefits, which currently include:
* 25 days holiday (pro-rata for part-time roles) plus bank holidays and 3 days discretionary holiday between Christmas and New Year.
* Pension with 3% employer contributions.
* Employee Assistance Programme from Health Assured providing free access to confidential support services, health advice and tools, as well as discounts with retailers and services.
* Eye test vouchers that include a contribution towards glasses if required.
Hiredonline is an advertising consultancy. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data; our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.
#J-18808-Ljbffr