Medical Secretary - General Surgery & Urology
York and Scarborough Teaching Hospitals NHS Foundation Trust
We are looking for a motivated and proactive individual to join the General Surgery secretarial team at York Teaching Hospital. This role will be cross-site working, 4 days at Scarborough and 1 day at York Hospital.
This post is perfect for applicants with a background in administration looking to step up into a senior secretarial role, within a fast-paced, cutting-edge clinical service. We welcome applicants from all backgrounds, and are committed to providing the training and support required to make the right candidate a success and integrate into our team.
The role is varied and involves taking a lead in providing comprehensive secretarial/PA support to our consultants in General Surgery and their teams. The role of medical secretary also requires excellent communication, engaging with our patients and assisting with their queries and concerns, liaising with the wider clinical networks and Multidisciplinary Teams.
Applicants need to be proficient at typing and have a working experience of digital dictation, with recent secretarial/administrative experience. Knowledge of medical vocabulary is an advantage, although not essential.
Main duties of the job
The main duties will include:
* Typing of clinic and discharge letters
* Consultant diary management
* Maintaining patient information and clinical systems
* Dealing with correspondence from patients and GP's
* Ensuring referral to treatment and cancer tracking targets are met
* Typing of multi-disciplinary team meeting notes
Job responsibilities
A full description of the role is available in the attachment: job description.
Person Specification
Qualifications
* GCSE English Language, Grade C or above (or equivalent)
Experience
* Minimum 2 years secretarial/administrative experience
* Experience of using a variety of IT applications, including Microsoft Office
* Ability to manage and prioritise conflicting deadlines and pressures
* Ability to cope with distressing and emotional situations with patients, relatives and staff
* Experience of staff supervision
* NHS Experience
Skills
* Ability to get on well with members of a team
* Proficient audio typist with the ability to accurately transcribe complex audio tapes and type complicated medical information whilst subject to frequent interruption
* Excellent organisational skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
York and Scarborough Teaching Hospitals NHS Foundation Trust
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