As an integral part of the office management team, this opportunity will provide proactive and reliable administration support to all Sectors and Disciplines within the Scottish office assisting in the smooth and effective running of the business, exercising judgement and discretion in all tasks.
This position will see your day-to-day being different and interesting. Working with a diverse team, you will support with anything from setting up meeting rooms, welcoming guests, and travel arrangements to organising various team events, ad hoc running of errands, and seeing to office maintenance.
This is an office-based (some flexibility on this) position in our Motherwell office, with potential for growth. Training and mentoring will be provided for the successful candidate.
What you will do
* Provide effective Administrative support, including Meet and Greet duties and being a reliable and approachable point of contact for staff and all external visitors.
* Carry out duties in accordance with Company procedures and client requirements.
* Liaise daily with Office Manager to ensure all general administration tasks and workloads are carried out thoroughly and promptly.
* Maintain stationery and welfare supplies.
* Book meeting rooms and issue electronic invitations via the Outlook Calendar booking system.
* Order lunches and organise hospitality drinks when required.
* Support project teams by providing an effective and efficient service with typing and recording of documentation using appropriate systems and being conscious of deadlines.
* Manage the Welcome Desk iPad sign in/out system by staff and visitors to adhere to Fire Regulations.
* Answer telephone calls, redirect calls, and take messages.
* Print and bind drawings and documents.
* Organise incoming and outgoing post.
* Arrange business and social events.
About You
* A good team player.
* Good keyboard/IT skills with experience in MS Office packages such as Word, Excel, and PowerPoint.
* Basic understanding of financial processes and written English.
* Oral and written communication skills to communicate effectively with internal and external teams.
* Willingness and enthusiasm to take on new challenges and develop your role.
* Ability to prioritise and thrive in a busy, fast-paced office to meet the demands of the team.
* Organised and driven with a 'can do', flexible, and helpful attitude.
Why this Role?
* Opportunity to join a dynamic, young, vibrant, and friendly team.
* This role is a fantastic opportunity to grow your career; over time, this person will step into this role completely and manage autonomously.
* Flexible working (Minimum 4 days in office).
* Diverse role – no two days will ever be the same.
About BakerHicks
We’ve been innovating in design, engineering, and project delivery since 1957 and operate from 14 locations for a truly European reach. For more about our company story, see: About | BakerHicks.
BakerHicks, a Morgan Sindall Group company, offers appealing, friendly, and comfortable office spaces, easily accessible by car or public transport. Our salary and benefits packages are among the best in the industry, with individual performance-related rewards also available.
* Up to 6% matched contributory pension plan
* 25 days annual leave plus the ability to buy additional leave
* Discount scheme (including gym membership, mobile phones, etc.)
* Family-friendly policies
* Employee assistance
BakerHicks is an equal opportunity employer. We care about creating an inclusive atmosphere and are committed to promoting diversity and inclusion throughout. We welcome talent from all backgrounds, and applicants are assessed based on personal merit and qualifications.
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