Job summary Team Secretary - Band 3 - NHS Sussex Partnership Trust - Dementia Service Team - 22.5 hours/ week (9 AM - 5 PM 3 days a week) An opportunity has arisen for an adaptable individual to join our service as a Team Secretary within Dementia and Older People Mental Health Service. This is a fixed term post until the 3rd November 2025 As a successful candidate you will have to provide efficient and pro-active secretarial/admin support to the consultants and other team members. Main duties of the job You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential. Essential skills required for the post include - the ability to prioritize tasks, effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organizational skills. About us Sussex Partnership Trust has an extensive training and development program and you will be supported to use this to develop your potential. Date posted 17 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pro rata Contract Fixed term Duration 9 months Working pattern Part-time Reference number 354-AN-20754 Job locations Drayton House Drayton Lane Chichester PO20 2EW Job description Job responsibilities You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential. Job description Job responsibilities You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential. Person Specification Qualifications Essential NVQ 3 or equivalent RSA 3 or equivalent experience and evidence of further practical experience or equivalent Good standard of secondary education; GCSE at Grade C or above or equivalent Knowledge/Experience Essential Proven experience of a range of secretarial procedures Experience of producing documents to a high standard of presentation with good accuracy Experience of maintaining office systems Experience of working as part of a team Person Specification Qualifications Essential NVQ 3 or equivalent RSA 3 or equivalent experience and evidence of further practical experience or equivalent Good standard of secondary education; GCSE at Grade C or above or equivalent Knowledge/Experience Essential Proven experience of a range of secretarial procedures Experience of producing documents to a high standard of presentation with good accuracy Experience of maintaining office systems Experience of working as part of a team Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sussex Partnership NHS Foundation Trust Address Drayton House Drayton Lane Chichester PO20 2EW Employer's website https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)