Job Title: Information Management Advisor (Maternity Cover)
Department: Corporate Support
Location: Edinburgh
Reports to: Data and Information Manager
Employment Type: Temporary (up until 11th April 2025)
Company Profile
Red Rock Renewables is an investor, owner, operator and developer of renewable energy projects. Based in Edinburgh, Scotland, our growing team are passionate about generating clean energy and supporting the UK and Europe's net zero ambitions.
Job Purpose
The Information Management Advisor will be part of the Red Rock Renewables Corporate Support team. The Information Management Advisor will be the first point of contact for Information Management, providing best practice guidance and consultation on Information Management practices, system development and administration, monitoring and enforcing compliance, delivering staff training and awareness sessions.
Job Description
1. Administration and Management of the electronic document Management System (EDMS), SharePoint.
2. Implementation of new and maintenance of existing EDMS workflows, via M365 Power Automate.
3. Ensuring that all configurations are tested, efficient, effective and sufficiently flexible to adapt to a growing organisation.
4. Maintain and coordinate the Information Management Audit schedule, whilst carrying out assigned audits and logging as required findings.
5. Enforce controlled processes and practices for the creation, review, modification, issuance, distribution and accessibility of internal and external documents.
6. Providing quality assurance in compliance with document to ensure that documents and records are managed to satisfy site licence requirements, statutory regulations, company and local directives, procedures and safety rules.
7. Facilitate and manage the EDMS access and training of internal and external personnel to ensure competency and provide on-going user support.
8. Effective delivery of assigned work scope.
9. Monitoring and reporting progress and proactively troubleshooting, problem-solving when issues arise.
10. Assist in the planning and administration of implementation and continual improvement of the Information Management Strategy for effectiveness and efficiency.
11. Application of company retention & destruction protocols for both soft and hard copies.
Skills
Essential
* Well organised and self-motivated with the ability to work as part of a team.
* Vigorous attention to detail.
* Proven time management skills, working to deadlines and ability to prioritise tasks and objectives.
* A strong work ethic, and the ability to work well under pressure to deliver high quality work in a demanding environment.
* Professional demeanour and strong interpersonal skills.
* Enthusiastic, conscientious and keen to learn.
* Strong and confident communication skills, verbal and written.
Knowledge and Experience Required
Essential
* Experience in Electronic Document Management Systems preferably SharePoint.
* Excellent knowledge and experience of Microsoft Office applications.
Desirable
* 3-4 years previous experience within a document control, quality control or compliance background.
* Project experience / Construction Experience.
* Experience in Audit and Audit Management.
Qualifications
Essential
* Document Control Foundation Course or equivalent.
Desirable
* SCQF Level 9 (Bachelor's Degree), SCQF Level 8 (HND) or SCQF level 7 (HNC).
Core Competencies
* Effective Communication.
* Trust & Integrity.
* Team Orientated.
* Decisive.
* Strategic Vision.
* Adaptable.
* Commercial/Business Awareness.
What we offer
A competitive salary and annual bonus along with a range of benefits including family medical care, holiday purchase scheme, 10% non-contributory pension, life assurance, income protection and electric car scheme. We are committed to providing ongoing training opportunities for all staff and invest in allowing you to reach your career goals. Through implementation of our hybrid working policy, we are committed to supporting a positive work-life balance for our employees whilst also maintaining valuable face time in the office.
We're committed to achieving an equal gender balance and greater representation of all ethnic groups, both in our company and within the renewables industry. Diversity and inclusivity are central to our strength as a team as well as our culture as a business. #J-18808-Ljbffr