This position is based at HMP GARTH PRESTON, PR26 8NE
Job Summary
Please refer to Job Description.
Overview
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description.
This is a non-operational role which may involve contact with prisoners depending on their area of work.
This role has no line management responsibilities.
Typical Tasks Associated With This Group Profile Include:
1. Organise, produce and maintain accurate records for area of work.
2. Act as contact point for all communications to the team, prioritising and distributing communications to the appropriate person or relevant department in establishment.
3. Complete monitoring returns for area of work.
4. Input requisitions on to the finance database and process requisitions for defined area of work.
5. Co-ordinate any awareness sessions for area of work.
6. Prepare paperwork for checking by manager, conducting initial checks as required.
7. Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
8. Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
9. Collate information relating to relevant Service Delivery Indicators (SDIs).
10. Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points.
Job Descriptions Relating To This Group Profile
The job holder once in post will be matched to a job description; a sample list is shown below. The post is rotational, so the job holder could during their career carry out the role of different job descriptions.
1. Business Administrator: Activity Hub
2. Business Administrator: Business Hub
3. Business Administrator: Employment
4. Business Administrator: Equality
5. Business Administrator: Mobilisation, Transition and Transformation (MTT) Administration Support
6. Business Administrator: Resettlement Worker
7. Business Administrator: Establishment Television Systems
8. Business Administrator: Healthcare
9. Business Administrator: Management Coordinator
10. Business Administrator: New Colleagues Lead Administrator
11. Business Administrator: Observation, Categorisation and Allocation (OCA)
12. Business Administrator: Offender Management Hub
13. Business Administrator: People Hub
14. Business Administrator: Prison Digital Services Administrator
15. Business Administrator: Programmes
16. Business Administrator: Psychology
17. Business Administrator: Regional Admin Support – Wales
18. Business Administrator: Regional Admin Support – North East
19. Business Administrator: Chaplaincy
20. Business Administrator: Safe Decent and Secure
21. Business Administrator: Safer Custody
22. Business Administrator: Security Intelligence Collator
23. Business Administrator: Social and Palliative Care
24. Business Administrator: Substance Misuse and Drug Strategy
25. Business Administrator: VCC Administrator.
Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Hours of Work and Allowances
37 hour working week.
Person Specification
Please Refer To Job Description.
Behaviours
We'll assess you against these behaviours during the selection process:
1. Changing and Improving
2. Communicating and Influencing
3. Working Together
4. Managing a Quality Service
5. Delivering at Pace
Benefits
Alongside your salary of £27,040, HM Prison & Probation Service contributes £7,833 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
1. Access to learning and development
2. A working environment that supports a range of flexible working options to enhance your work-life balance
3. A working culture which encourages inclusion and diversity
4. A Civil Service pension with an employer contribution of 28.97%
5. Annual Leave
6. Public Holidays
7. Season Ticket Advance
Selection Process Details
This vacancy is using Success Profiles and will assess your Behaviours and Strengths.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard checks.
Nationality Requirements
This Job Is Broadly Open To The Following Groups:
1. UK nationals
2. Nationals of the Republic of Ireland
3. Nationals of Commonwealth countries who have the right to work in the UK
4. Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
5. Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
6. Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service.
Contact Point for Applicants
Job Contact:
1. Name: SSCL Recruitment Enquiries Team
2. Email: moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
3. Telephone: 0345 241 5358
Further Information
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. #J-18808-Ljbffr