JOB DESCRIPTION
Remarkable people, trusted by clients to design and advance the world.
Wood is recruiting for a Document Controller to join its Operations team on a 12 month Maternity cover. You will be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes, ensuring all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.
This role is open to hybrid working within our Aberdeen office.
The Role
The successful candidate will check documentation to ensure that formats comply with company and client standards and archive Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records. You will ensure all project documentation is imported into the document management system and filed accordingly.
We are looking for a strong team player who has the ability to work in a high-pressure environment who can pay strict attention to detail and ensure the accuracy of the outputs.
RESPONSIBILITIES
Typical Responsibilities:
* Register and transmit internal, vendor, and client documentation for the project.
* Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner.
* Archiving and retrieval of historical documentation.
* Assist and provide assistance to Wood personnel with respect to any document management system queries.
* Quality check of all Documentation prior to issuing/transmitting to the client.
* Responsible for the handling of requests for new Document numbers/hard copy documentation.
* Scanning, printing, and copying of project documentation.
* Process and record accurately all technical documentation in accordance with agreed procedures.
* Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements.
* Run document control reports (if available and required) from the applied company or project document control system.
* Ensure document management procedures satisfy project, client, and regulatory requirements.
* Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS).
* Monitor progress of in-house and Client reviews of technical data.
* Contribute to the compilation of final project dossiers, as-built portfolios, and archiving.
* Establish a systematic and comprehensive Project Filing System.
* Produce exception reports, comment overdue reports, and any other reports for Project Management review.
QUALIFICATIONS
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge, or skills needed for this role, we encourage you to apply.
Expected:
* Knowledge of MS Office.
* Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system.
* Knowledge of Adobe.
* Skills in word processing, spreadsheets, database applications, and electronic data management systems.
Desired:
* Close-out experience.
ABOUT US
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects, and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. #J-18808-Ljbffr