Dron & Dickson group are specialists in integrated supply, installation and maintenance of harsh & hazardous electrical equipment and cable supply. Based at six UK locations, we provide Wholesale, distribution, specialist E&I inspection, maintenance and project services to all parts of the Offshore & Onshore Energy sector, Pharmaceutical, Marine and many other industries. Managed from our UK locations, our services operate within the UK, Europe, Africa and Asia.
Purpose: ‘Everyone Home Safe’ – An encapsulation of the right for everyone to return from work safely and promote their wellbeing; this applies to Dron & Dickson staff and all who come in to contact with our work activities. Our systems, processes and culture coupled with our supply and services ensures people, plant and the environment are kept safe. The primary purpose of this role is to provide a service to customers, both internal and external and to maintain accurate accounting records relating to the purchase of goods, services and overhead costs of the business, whilst adhering to financial processes.
Objective: The primary objective of this role is to process supplier invoices timeously and accurately, and to adhere to relevant accounting processes. By inputting data correctly and paying suppliers timely and accurately, we will adhere to suppliers’ terms and conditions whilst maintaining the company’s excellent reputation.
Our Culture & Values: Our Values aim to underpin and create a positive culture and working environment as well as set behavioural expectations. We are committed to investing in our workforce as we recognise people as our greatest asset. Contribution towards the companies’ culture and core values are required as part of this role.
Our Value acronym AGILE represents qualities associated with being responsive, flexible and adaptable to change which collectively have been identified as key differentiators that offer us competitive advantage. The behaviours for each value are highlighted below:
Reporting to: Senior Finance Assistant
Direct Reports: None
Core Alignment Responsibilities:
* Understand and support the company’s strategy and mission.
* Responsibility for personal development and KPI completion
* Proactively adhere to the company’s core values in all day-to-day activities.
Role Responsibilities:
* Processing high volume of stock invoices, including foreign currency orders.
* Coding and allocation of overhead and non-stock invoices in line with month end deadlines.
* Processing credit notes for stock returns and price differences.
* Supplier statement reconciliations completed monthly and any discrepancies queried and resolved.
* Manage and resolve invoice queries (both internally with the branches and externally with the suppliers)
* Set-up and maintain supplier data within ERP system as required.
* Manage various internal email boxes.
* Maintain purchase ledger ensuring all payments allocated and queries resolved.
* Weekly/Monthly BACS payment processing in line with supplier terms (including foreign currency)
* Pro-Forma payment processing in line with business needs
* Pro-Forma Reconciliation in line with dept KPI’s
* Assist with company credit card processing and reconciliations when required.
* Actively strive to meet/exceed accounts payable monthly KPI’s.
* Ad-Hoc Finance duties as directed by Finance Manager
* To maintain good communications with internal and external clients
* To take a proactive approach to continuous improvement and development of the company’s systems and processes
* Adhere to company confidentiality policy as set out in contract of employment, with particular emphasis on non-divulgence of sensitive financial information to anyone outside the finance dept.
HSEQ Responsibilities:
* Comply with all Dron & Dickson’s integrated managements system including all policies and procedures.
* Ensure the Company meets its statutory obligations in all areas pertaining to health, safety and welfare at work, including undertaking statutory training and reporting.
* Act ethically and with integrity.
* Ensure a safe workplace environment without risk to health.
Core Skills:
* Ability to effectively communicate both verbally and in writing
* Ability to proactively build good working relationships internally and externally
* Competent in the use of Word, Excel etc. and ERP systems (purchase ledger and payments functions)
* Ability to prioritise workloads to meet deadlines
* Excellent attention to detail
* Excellent communication and interpersonal skills
* Excellent time management skills
* Computer literate
* Articulate, dynamic, energetic and delivery focused
* Flexible, adaptable and able to work under pressure
* Ability to represent Dron & Dickson in a positive and effective manner
* Take responsibility for managing personal performance and results.
* Purchase Ledger experience within a finance environment.
Core Training & Competencies:
* Educated to Standard Grade or Equivalent
Personal Development:
This role encompasses the opportunity to undertake development and progression by way of professional accountancy qualification. Additionally, upon demonstration of the achievement of departmental KPIs & personal performance objectives set, this position has the potential to be directly linked to opportunities for future promotion to supervisor level in line with company growth plans.
Role Evaluation:
* Performance objectives set via Appraisal & PDP
* Personal objectives set via Appraisal & PDP