Job Description
Who we are:
The Path Entertainment Group is dedicated to creating world-class experiences. We bring first class live experience makers with world class renowned brands and IP to create dynamic and enthralling location-based entertainment.
The Path Entertainment Group has a strong desire to disrupt and find a strong audience base for popular culture led experiences. We are a company with people with rich skills in producing, content development, venue and space management and design, marketing, press and comms all under one roof.
Our Live Stage Production arm of The Path Entertainment Group, Showpath pushes the boundaries of exceptional theatre in order to reach a global audience. Following recent US production announcements including Monopoly Lifesized debuting in Denver, Colorado in October and the ongoing production of Dungeons and Dragons: Twenty Sided Tavern Off Broadway, transferring to Sydney Opera House and on a major US Tour next year.
UK made – internationally focused, with major rollout planned for the US and other markets. Our key ingredient is play. We fuse competitive socialising concepts with theatricality and globally recognised brands in major city markets across the globe.
Monopoly Lifesized the debut attraction of the Path Entertainment Group opened in London in 2021, and has since opened in Riyadh, coming soon to Colorado, US with a major international
rollout Plan. SAW debuted in 2022 with Lionsgate followed by the Paddington Bear experience opening in May 2024, a major new landmark site, located opposite London's big Ben.
Overview
We are seeking a highly efficient, proactive and confident individual, with the experience and energy to join a passionate team and be a part of the next chapter of exciting growth for The Path Entertainment Group.
The right candidate must be extremely organised with traditional EA and HR administrative skills, including payroll, complimented with an assertive and proactive approach towards their work and the team. The individual must be a team player with a resourceful flexible approach to problem solving and the ability to remain calm under pressure within a busy work environment and across multiple time zones.
This is a pivotal role to ensure the smooth running of our senior business leaders schedule and work demands, providing exceptional organisation, time-management, exquisite attention to detail, discretion, and continuous support. The EA to the group will be the first point of call and therefore must be very approachable, professional and personable as the gateway to the company.
Basic HR administration, including preparation of new starter paperwork, promotion and contract change letters will also form part of the job role. As will taking an active role in driving the internal culture, induction and benefits live offering.
Building strong relationships of leadership internally and externally by ensuring our core values; Pioneers, Act, Trust, Hunger, Excellence, Nimble, Talent and Smart have visibility within the business.
Business Management
Precise, responsive and efficient diary management for the CEO and other senior team members. Effectively balancing his busy schedule with the high volume of emails and meeting requests, and ensuring priorities are met and no items are missed.
Reply to emails on behalf of the CEO to maintain timely responses and to promote positive working relations with partners and stakeholders.
Meticulously follow up on all email correspondence, documents, meeting requests, to ensure all items are completed, even when delays are caused from external parties.
Ensure the CEO attends and ends meetings on time, to fulfil all scheduled commitments.
Arrange travel, visas, accommodation and travel packs for national and international trips.
Complete monthly expense forms with accuracy and provision and follow up to ensure timely payment.
Carry out background research where necessary to assist with projects and presentations.
Collate all necessary information, documents, reports and papers for the CEO ahead of meetings and visits, to ensure he is well prepared.
Manage personal accounts on behalf of the CEO, acting as a third party nominee to deal with any issues / requests directly.
Minute meetings when requested to do so, and follow up with clear notes and action points.
Proof read documentation, contracts and copy on behalf of the CEO.
Ensure the careful filing, returning and documenting of folders, contracts, and paperwork.
Administration
Be the first point of call for all phone calls and correspondence to the office.
Welcoming and greeting guests on arrival, representing the company and being the gatekeeper.
Diligently open up digital meeting spaces, such as Zoom / Google Meets in a timely manner for all necessary meetings, ensuring all participants are present and presenting elements are accessible.
Lead contact for all office suppliers, such as IT, internet & phones, printers, cleaners, building management/maintenance etc.
Manage and replenish stationary and office consumables stock levels.
Research, order and arrange any required office items and/or improvements such as furniture, tech, filing systems, & decorations.
Manage the booking system for any meeting rooms / break out spaces, and any external hires.
Update and maintain website copy and updates as required.
Production
Book accommodation and travel when needed for company members and/or creatives.
Book comps and house seats for company members and/or guests.
Assist the Operations and Production teams to organise press nights / launch events.
Lead and maintain the organisation of filing both for physical and digital documents and assets. Alongside the organisation of any archive items, props, marketing materials, contacts, and contracts.
Collate and print audition material, and find and book audition space.
Assist with sourcing / requesting props, print, artwork, signage etc. when required. Keeping track of spend and receipts.
Human Resources
Effectively update Company policies, procedures, practices and manage basic ER matters with the guidance of the HR Consultant.
Manage and better the Comps and Bens package.
Manage the workflow of new starters.
Manage the new HR system and payroll ensuring all information is up to date and correct.
Work with finance to ensure all new starter, leaver and change information is shared.
Coordinate an effective appraisal system to support employee retention and KPIs.
Work with the Execs and HODs to set up an engaging training and development offering using our IP to its best advantage.
Manage the recruitment process as required.
Deliver induction.
Deliver adhoc projects as requested by the CEO, Operations Project Manager or HR Consultant.