Employer: University Hospitals of Derby and Burton NHS Foundation Trust
Employer type: NHS
Site: Royal Derby Hospital
Town: Derby
Salary: £25,147 - £27,596 pro rata pa
Salary period: Yearly
Closing: 06/10/2024 23:59
Interview date: 18/10/2024
Medical Secretary
Band 4
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.
University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.
As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
Armed Forces and Disability Confident guaranteed interview scheme.
To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meet the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.
The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.
Join us and help make a real difference to our Trust.
Here’s more about the role and what we’re looking for;
Job overview
This is an exciting opportunity which has arisen within the established Vascular Secretarial Team.
The post will be to work directly with two named Vascular Consultants and to support the wider vascular team including SAS grades, Vascular CNS team and providing support to the MDT. Providing a comprehensive range of secretarial and administrative services.
Applicants must be confident communicators with the ability to liaise with staff at all levels. You will need to be an enthusiastic, motivated team player, with excellent problem-solving skills.
Main duties of the job
You will require high levels of tact, diplomacy, with the ability to prioritise your own workload effectively in the management and running of this secretarial office.
* To act as the point of contact for patients and medical staff on behalf of the consultant and his/her team ensuring that all queries are answered with skill, sensitivity and in a courteous and professional manner.
* Typing and dispatch of clinical correspondence related to NHS medical patients within agreed timescales and quality standards.
* Excellent organisational and communication skills.
* Ability to work independently and as part of a team.
* Knowledge of Word, Excel, TA+, Ormis, Cito and e-mail systems.
* Diary management.
* Working to strict Trust and Government policies and Waiting list management and 18 weeks guideline.
* Preparing and validating waiting lists.
* Escalate any urgent problems to a senior manager within a timely manner.
* Attend and outcome the Vascular MD.
Working for our organisation
In return we will offer:
* Development opportunities, both professional and leadership development.
* On-going support from recruitment to when you join our team and beyond.
* Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes.
Detailed job description and main responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
* A good standard of English to A level/GCSE (A-C) or equivalent.
* Advance level of IT literacy with experience of using a range of IT applications.
* NVQ 3 in Business and Administration or equivalent.
Skills
* Demonstrates organisational skills.
* Demonstrates prioritisation and efficiency skills.
* Demonstrates experience working autonomously as well as part of a team.
Experience
* Ability to use various NHS systems.
* Understanding of 18 RTT.
* Demonstrable administrative experience.
* Able to deal with patients/public via different mediums.
Our Trust aims to provide the highest quality care to patients within Derbyshire and South East Staffordshire and we want the very best people to work with us.
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IMPORTANT INFORMATION
If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment.
Most of our posts are subject to a DBS check, however having a criminal record will not necessarily bar you from obtaining a position. Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.
All correspondence relating to your application will be sent to you via our trac.system account. Please ensure that you regularly check your emails; this includes junk/spam, as your security settings may not recognise the sender.
Anyone from outside of the UK (excluding from the Republic of Ireland) will need permission from UK Visas and Immigration (UKVI) to work in the UK and may also need entry clearance before travelling here.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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