Dennison Projects provides logistical and engineering solutions for medical imaging equipment across the UK, Ireland and Europe. Dennison Projects seeks an experienced Finance/Office Administrator to join the small team on a part-time basis, to cover maternity leave.
The postholder will support the Director and will manage the administration function, including maintenance of systems, management of expenses, invoicing and travel arrangements.
Salary: Full-time salary of £20-24k per annum (pro rota for part-time hours)
Hours: Part-time, approx. 16 hours per week/may occasionally be option for additional hours (flexible, to be agreed)
Duration: approx. 6 months
Responsibilities include:
* To assist with the maintenance of a database to co-ordinate projects, associated expenses and allocated resources.
* Reconciliation of receipts for travel and subsistence, ensuring they are allocated to the correct project.
* Managing and reconciling company bank accounts and credit cards.
* To efficiently manage the sales ledger, issue invoices, checking them against offers and following up on payment as required.
* To manage travel bookings for all employees to include flights, ferries and hotels across all projects, ensuring expenses are allocated to the correct project.
* To monitor stock levels and to replenish as required, managing receipts in relation to VAT claims.
* To assist the Director in the management of the website and social media accounts, liaising with IT as required.
* To be first point of contact for customers and to manage enquiries, responding in a timely fashion.
* To provide administrative support to the Director, including organising meetings and carrying out word processing duties.
* Day to day management of the office, to include the procurement of goods and equipment and maintenance of an effective filing system.
Person Specification
Essential Criteria:
* A minimum of GCSE Maths and GCSE English (A-C) or equivalent qualification to demonstrate literacy and numeracy AND 2 years’ experience in a similar role
* Book keeping experience including management of purchase/sales ledger
* Excellent IT skills with at least 1 years’ office-based experience of using Microsoft Office, including Excel, Outlook and Word.
* Ability to create, develop and maintain effective working relationships with colleagues, customers and suppliers.
* Ability to work independently with minimal supervision to meet deadlines.
* Ability to use own initiative.
* Excellent organisational skills and communication skills
Desirable Criteria:
* Experience of using Quickbooks or Sage
Job Type: Part-time
Pay: £20,000.00-£24,000.00 per year
Expected hours: 10 – 20 per week
Benefits:
* Company pension
* Free parking
Schedule:
* Monday to Friday
Work Location: In person
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