Hours: 13.5 hours per week during term time and 4 hours per week during the holidays
Working Pattern: Term time of 35 weeks plus 4 weeks working during the holidays (39 weeks total)
Working hours: Monday 07:45—17:30, Thursdays 12:45—17:30 during term time for 35 weeks. 08.00 until 12.00 (4 hours per day) during the school holidays for 4 weeks to be worked in conjunction with job share partner
Our People
Dunottar is a school with a distinctive atmosphere and an exciting and dynamic place to work. Teaching and support staff work collaboratively in an environment where hard work and fun go hand in hand. It is a school where you can have real impact and where there are rewarding career opportunities.
The Role
We are seeking to recruit a part-time Receptionist/Administrator on a job share basis to support with our busy reception function. The role is fixed term for 2 terms with a possibility of an extension. This is a fast-paced and diverse key role at the school which has lots of day-to-day interaction with our staff, students, parents, and visitors. The ability to provide a warm and welcoming atmosphere together with being able to prioritise differing responsibilities is a key requirement for this role. Experience of working in an educational environment, where safeguarding is a priority, would be advantageous but not essential as full training will be provided. Experience of working in a job share capacity would be desirable but not required as full support will be given as part of the induction and on-going CPD process.
General Administration Duties
* Producing, proof reading and sending clarion calls including the Dunottar Download.
* Assist in arrangements for school trips, events and after-school clubs.
* Taking and making telephone calls/texts and delivering messages as appropriate.
* Photocopying, filing, faxing, emailing and completing routine correspondence.
* Assist with pupil first aid/welfare duties, looking after sick pupils and liaising with parents/staff etc.
* Maintain stationery and first aid stock and supplies, cataloguing and distributing as required.
* Filing and archiving.
* Dealing with deliveries and storing as appropriate.
* Maintaining records of pupils on school computer system.
* Support with processing DBS Checks.
* Administration of school mailboxes.
* To assist the Finance Department in general accounting and provide administrative support.
Key responsibilities include but are not limited to:
* Liaising with current hirers including invoicing.
* Organising and dealing with coach queries.
* Preparation of reports using Microsoft Office.
* Answering routine correspondence.
* Maintaining school, office and lettings diaries.
* Maintaining records of suppliers on school computer system.
* Lost property liaison with students and parents.
Reception
* Undertaking reception duties, answering general telephone, email and face to face enquiries and signing in visitors in accordance with safeguarding requirements.
* Ensuring the meeting room is cleared after use and is in a good condition for the next user.
* Booking the meeting room for staff if required.
* Supervising after school club for pupils.
* Booking students onto the School Coach.
Person Specification
The essential skills, knowledge and experience required are:
* Responsible, self-motivated and willing to be a role model to pupils and staff; reliable, trustworthy and discreet.
* Ability to anticipate potential problems and remedy accordingly together with the ability to be solutions focused.
* Maintain high levels of confidentiality.
* Highly developed planning and organising skills as well as a keen eye for detail.
* Ability to maintain focus and work under pressure to achieve tasks within a demanding environment with tight time constraints.
* Strong communication skills both verbal and written; ability to liaise effectively within and outside of the organisation.
* Enthusiastic team player, with strong interpersonal and problem-solving skills.
* Accustomed to working collaboratively within a busy office environment.
* Highly flexible and able to multi-task.
* Ability to work effectively as part of a job share arrangement.
* Strong customer service orientation and skills.
* IT literate, with extensive knowledge of Microsoft Office software, including; Word, Excel, Outlook, PowerPoint and databases.
* Ability to contribute to the school’s ethos of excellence and mutual respect.
* High levels of personal and professional integrity.
* Self-confidence, personal energy and dynamism.
* Personal warmth, good rapport with pupils, colleagues and parents.
* Excellent organisational skills with the ability to look forward and pre-empt situations.
* Excellent oral and written English skills.
* Appropriate levels of personal presentation.
* To undertake appropriate professional development including adhering to the principle of performance management.
* A commitment to safeguarding and promoting the welfare of children and young people.
This is not intended to be all-inclusive and the post holder may perform other duties reasonably required by the Headmaster. The School reserves the right to make an appointment at any stage during the recruitment process.