Join to apply for the Payroll & Benefits Assistant role at University Hospitals Plymouth NHS Trust.
Job Summary
We are looking for an individual experienced in administration and payroll to join us as a Payroll & Benefits Assistant. The ideal candidate will be highly organised, detail orientated, and able to efficiently manage various administrative tasks including national minimum wage checks, data entry, management of queries and general administrative support. The role requires attention to detail and the ability to work efficiently & independently in a fast-paced environment.
If you're proactive, detail oriented, and have a strong background in administration, we want to hear from you!
We provide a payroll and pensions service for University Hospitals Plymouth and South Western Ambulance Service, producing around 230,000 payslips per annum.
Main duties of the job
* To provide clerical support in the day-to-day running of the service centre encompassing reception of visitors, postal duties, telephony and use of standard office equipment.
* To undertake the input of data to computerised systems as part of the delivery of services to client organisations.
* To maintain service centre electronic filing systems.
* To assist in written communication regarding authorised third party requests for salary information i.e. mortgage application, CSA etc.
About Us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment.
Job Description
Job responsibilities
Primary Duties & Areas Of Responsibility
General Office Administration
Assist with the control and registering of incoming paperwork to the service centre. Ensure only authorised visitors enter the service centre. Assist in the opening of incoming post and its distribution in a timely manner. Carry out routine clerical functions to include filing, photocopying and scanning, faxing of correspondence. Maintain a meeting room booking register. Provide a goods inward delivery point ensuring safe and secure receipt of any goods and services delivered to the service centre. Use of service centre switchboard and voicemail. Sorting, franking and preparation of outgoing post and couriered items. Requisition of office supplies and storage on receipt using Trust Purchase Order system.
Data Preparation & Input
Process simple timesheets in order to ascertain the payment due in accordance with A4C and customer organisations conditions of service. Input timesheet data into the NHS HR/Payroll system and related systems and ensure accuracy of data by the amendment of input errors.
Payroll, Pension and Car Leasing Support
Assist with the administration of statutory payroll paperwork, including notification of SSP eligibility. Responsible for the input of appointment and additional payment forms, ensuring compliance with terms and conditions of service and client organisation policies.
Client Management
Perform service desk duties to deal with client organisation manager and employee queries.
Other Factors Relating To The Post
Freedom to Act
Works within service centre procedures and working practices. Supervision available if required.
Person Specification
Knowledge & Experience Essential
* Demonstrable previous data input experience and use of computerised payroll system.
* Use of windows based applications.
* Proven working knowledge of general office procedures and practices.
Qualifications Essential
* NVQ level 3 in either business administration or related subject or equivalent demonstrable experience.
Aptitudes & Abilities Essential
* Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
* Attention to detail.
* Accuracy.
* Time management skills.
* Organisational skills to manage workload to provided timescales.
* Fast and accurate keyboard skills.
* Good standard of literacy and numeracy skills.
Disposition / Attitude / Motivation Essential
* Team worker.
* Able to work in a busy Environment.
* Proactive, takes own initiative.
* Ability to meet tight deadlines.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: University Hospitals Plymouth NHS Trust
Address: Brittany House, Ground Floor, Brittany House, Brest Road, Plymouth, PL6 5YE
Employer's website: https://www.plymouthhospitals.nhs.uk/
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