Are you a motivated and detail-oriented professional looking to make a meaningful contribution to national security? Were seeking a Document Controller to join our Defence Nuclear Organisation (DNO) support team, part of SSG, at one of two main locations: AWE Aldermaston or Shrivenham Defence Academy. This role will focus on delivering exceptional support for the installation and maintenance of security systems while ensuring smooth and secure management of critical project documentation. Key Responsibilities: Organise and Maintain: Develop and manage an efficient document control system, ensuring all project documentation, reports, manuals, and materials are securely stored and easily accessible. Ensure Compliance: Adhere to rigorous document control processes, including version control, document numbering, naming conventions, and secure filing systems. Facilitate Workflow: Collaborate with project teams, contractors, and stakeholders to ensure the timely submission, review, and approval of critical documents. Utilise Tools Effectively: Manage records using document management software (e.g., D2, CEMAR) and Microsoft Office 365 (including SharePoint, Word, Excel, and PowerPoint). Coordinate Stakeholders : Act as a liaison with clients Document Control Coordinators (DCCs) to exchange and verify documentation. Enhance Processes: Implement robust document review procedures, track progress, and produce reports on document status, overdue items, and performance metrics. Support the Team: Provide administrative support, including document formatting, grammar checks, and adherence to project standards. Handle Sensitive Information: Manage and securely store classified documentation. Location and Travel Requirements: Work is primarily based at SSG customer sites in the Reading geographic region. You will be required to travel across the region to multiple Governmental and Military sites. You may be provided with a non-liveried company vehicle to work in your region and with personal use (eligible for taxable benefit). Due to operational needs, there will be occasions where detached duty is required. This may involve staying overnight at locations that are an unsuitable distance from your home address. Allowances: Where applicable, allowances are provided, including: Market Skills Allowance: 1800 per year in addition to base salary Travel Time (for travel outside of core hours) Recall-to-duty when returning to work unexpectedly Environmental (Radiation) allowance as applicable Travel and Subsistence for out-of-region and overtime assignments. This post does not offer any assistance with relocation allowances. Employment Hours: You will be contracted to work 37 hours a week, typically between 08:00-16:00, however through the above allowances, you will have the opportunity to increase your potential earnings. Security Clearance Once onboarded, the successful candidate will be put through the application process to achieve the higher Developed Vetting security clearance level. Person specification Highly Organised: Able to establish and maintain order across a vast range of documentation. Collaborative: Comfortable working with multiple stakeholders to achieve shared goals IT proficient in Microsoft Office 365 applications and adept at learning new document management tools. Detail-Oriented: Ensures accuracy, consistency, and compliance in all documentation processes. Licences Full UK Driving Licence (A maximum of six points) Behaviours We'll assess you against these behaviours during the selection process: Working Together Managing a Quality Service Communicating and Influencing Delivering at Pace Changing and Improving We only ask for evidence of these behaviours on your application form: Working Together Benefits Alongside your salary of 36,530, Ministry of Defence contributes 10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Generous Annual Leave : 25 days annual leave increasing by one day per year to a maximum of 30 days after five years of service. Career Development: Benefit from continuous professional development opportunities within the security field, helping you grow and advance your career. Equipment: Laptop and mobile phone. Company Vehicle: You may be provided with a non-liveried company vehicle, eligible for personal use (taxable as a benefit). Family Support: Access enhanced parental leave policies to support work-life balance during important life events. Exclusive Discounts: Enjoy savings through the Defence Discount Service (fees apply), offerings deals on a range of products and services. Health and Wellbeing: Receive Specsavers eye test vouchers and access on-site gym facilities (where available). Community and Social Perks : Join the Civil Service Sports Club (CSSC) or the Civil Service Club in London, providing access to a variety of social, cultural, and recreational activities (membership fees apply). On-Site Amenities: Many of our locations offer free parking, subsidised canteens, sports and social clubs, and on-site shops for your convenience. Inclusive Workplace : Join one of our Diversity and Inclusion Networks. We value diversity and are committed to creating an equal and supportive environment for all. Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. London locations may attract locational allowances. The Inner London Weighting RRA Allowance is 3,250 per annum and the Outer London Weighting RRA Allowance is 1,750 per annum. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. We use the Civil Service Success Profiles framework to ensure a fair and comprehensive assessment of candidates. Your suitability for the role will be evaluated based on your experience, skills and demonstration of core behaviours throughout the process. At Application Stage: You will be assessed on: CV Submission: Include your employment history, qualifications, relevant skills and experience and a personal statement. Behaviour: Working Together - provide examples showcasing your strengths in this area. When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. At Interview Stage: You will be assessed on: Experience: Discuss your background and its relevance to the role. Behaviours: Demonstrate your abilities in the following areas: 1. Managing a Quality Service 2. Communicating and Influencing 3. Delivering at Pace 4. Changing and Improving What to Expect The interview will explore both your professional experience and how your behaviours align with the role's requirements. Interviews are planned to take place via Microsoft Teams, week commencing 27th January 2025, however this may be subject to change. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window) .