About the job
Job Summary
Recruit and Attract are seeking an Executive Officer to support the day-to-day activities of the Team.
It is based in HMNB Portsmouth, the Head Quarters for all new recruitment of Royal Navy, Royal Marine, Royal Navy Reserves, and Royal Fleet Auxiliary candidates. It supports operations around the UK. Civil Servant and Armed Forces Personnel work together to achieve the Head of Recruit and Attract goals. The role includes the management of the in-year budget and reconciliations, stewardship, and compliance reviews. As a member of the Recruit and Attract Team, the post holder will work collaboratively with their peers and seniors to ensure customer and stakeholder needs are met.
The position is advertised at 37 hours per week.
Job description
As an Executive Officer supporting the Recruit and Attract Team, you will help to support the organisation in various activities, including but not limited to any centralised requisitioning, journals and reconciliations, stewardship, and compliance reviews. Your responsibilities will include:
* Focal point for all Recruit and Attract in-year finance issues. Provide advice and guidance to the delegated budget holders to ensure they remain within the scope of expenditure approved by Director People & Training.
* Performing monthly In-Year Workbook reconciliation and ensuring any issues are escalated, populating the agreed format to inform the Head of Recruit and Attract of their financial position.
* Focal point for Recruit and Attract finance processes General Ledger expenditure requirements and undertaking a monthly check on costs for all departments.
* Coordinating and undertaking the management of Business Cases, including payments, processing, recording, and monitoring payments.
* Policy lead on candidate and staff travel advising of correct Unit Identification number (UIN) and keeping Recruit and Attract Standing Orders up to date.
* Undertake additional duties appropriate to the role and/or grade.
Person specification
This role is a key part of Recruit and Attract and requires someone who engages with colleagues at all levels. The successful applicant will require good communication and interpersonal skills, as well as being proactive and able to work cohesively with all staff within Recruit and Attract.
Essential criteria:
* Successful relationship building with colleagues across the organisation.
* Excellent attention to detail, analytical, and problem-solving skills.
* Knowledge of finance systems, processes, and control environments.
* Ability to work flexibly and respond positively to changing business needs.
* Working knowledge of Microsoft Office 365, particularly Excel and Word.
Desirable:
* Experience in requisitioning (purchase ledger).
* Experience of delivering training.
* Level 4 qualification with AAT, CCAB, or CIMA; can be worked on to achieve this requirement in post.
There are times that work priorities change at short notice, and the post holder will need to deliver on these requirements.
Behaviours
We'll assess you against these behaviours during the selection process:
* Communicating and Influencing
* Making Effective Decisions
* Managing a Quality Service
Benefits
Alongside your salary of £29,580, the Ministry of Defence contributes £8,569 towards your membership in the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
* Learning and development tailored to your role
* An environment with flexible working options
* A culture encouraging inclusion and diversity
* A Civil Service pension with an employer contribution of 28.97%
* Free access to gymnasiums and fitness classes
* Free on-site parking
* Discount Schemes
* Access to Employee Assistance Program
* 8 days Public holidays plus 1 privilege day for the King's Birthday
* Navy Command offers support and development in your career, including working towards membership of professional bodies and/or apprenticeships.
* 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service.
* Special Paid Leave to volunteer up to 6 days a year.
Apply before 11:55 pm on Sunday 2nd February 2025
For further information, and to apply, please visit our website via the “Apply” button below.
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