1. Executive Assistant - Bedford- Permanent
2. This is an Executive Assistant position based in Bedford
About Our Client
Our client is a renowned player in the FMCG industry based in Bedford. With thousands of employees across the UK, they consistently deliver high-quality services to a broad range of clients.
Job Description
3. Organise and manage the 3 Executive's calendar by scheduling meetings, appointments, and other engagements, ensuring there are no conflicts.
4. Coordinate and streamline office operations.
5. Communicate with internal and external stakeholders to confirm meeting times, locations, and agendas.
6. Delegate tasks and assignments to team members.
7. Ensure all business services are delivered in a timely and efficient manner.
8. Manage the calendar to prioritise tasks and activities based on urgency and importance.
9. Organise team meetings and maintain transparent communication.
10. Book flights, trains, car rentals and accommodations based on the Executive's preferences and business needs.
11. Prepare detailed travel itineraries, including flight details, accommodation information, and meeting schedules.
12. Monitor and record all expenses related to the executive's business activities, including travel, entertainment, and office supplies.
13. Handle the receipt and processing of invoices, ensuring they are accurate and authorised.
14. Handle phone calls, emails and other forms of communication, acting as a gatekeeper for the Executives you are supporting
The Successful Applicant
The successful candidate for this Executive Assistant position should have the following skills:
15. Proven experience of supporting multiple people at Executive level
16. Strong organisational skills and an ability to prioritise tasks
17. Exceptional communication
18. Demonstrated ability to handle high-stress situations
19. Knowledge of office management systems and procedures
What's on Offer
20. A very competitive benefits package
21. Hybrid working
22. Opportunity to work in a dynamic and professional environment.
23. A supportive culture that values teamwork and collaboration.
24. Car parking available on site