We're seeking a highly organised and proactive individual to support two directors while ensuring seamless day-to-day operation of the office.
Client Details
Our client is a leading multi-technical specialist, delivering a wide array of services in facilities management, energy solutions, and construction.
Description
1. Manage Directors' diaries, scheduling meetings, travel and accommodation bookings
2. Prepare for meetings, take minutes, and ensure follow-ups are actioned
3. Event Management / Presentation Management
4. Oversee expenses, holiday schedules, and reminders for key tasks and follow-ups
5. Maintain and strengthen relationships with clients, stakeholders, and internal PA networks
6. Provide Directors with access to company systems and necessary support
7. Deliver professional and confidential administrative and secretarial services
8. Accurately log, distribute, and manage correspondence
9. Maintain organised confidential filing systems
10. Provide efficient and confidential typing services
11. Draft and organise promotional materials and assist with publicity as needed
12. Supervise junior staff, ensuring adequate training and support
13. Maintain records with accuracy and keep all systems up to date
14. Oversee procurement of printed stationery and office furniture
15. Monitor departmental costs and provide regular reports
16. Liaise with IT to ensure optimal functioning of the telephone system
17. Ensure effective mobile telephone services in coordination with Procurement
18. Manage petty cash and liaise with the Accounts office for financial matters
19. Coordinate maintenance for mechanical and electrical systems
20. Address reported defects promptly to uphold office standards
21. Monitor and enhance office health and safety processes
Profile
1. Strong organisational and planning skills
2. Excellent written and verbal communication abilities
3. Proficiency in MS Office and office management software
4. Knowledge of office administrator responsibilities, systems and procedures
5. Familiarity with email scheduling tools, like Email Scheduler and Boomerang
Job Offer
A competitive salary range of £35,000 to £38,000 per year.
24 days annual leave plus Bank Holidays.
Discounts in shops and gyms.
Cycle to work scheme.
Job Info
Job Title: Office Manager / Personal Assistant
Company: CV-Library
Location:
Posted:
Closes: Jan 20th 2025
Sector: Property Services
Contract: Permanent
Hours: Full Time
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