Admin Assistant based in Craigavon
£11.67 per hour plus paid holiday hours and paid the week after your working week
18 1/2 hours each week, Mon-Fri, 9am-12.45pm
Duration is initially 6 months, with review to extend
Criteria
1. 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification AND 1 years’ experience in a clerical/ administrative role OR 2 years’ experience in a clerical/administrative role
2. Experience in the use of Microsoft Office Word and Excel
Role
1. Undertake administrative duties including:
- Arranging meetings and note taking
- Maintaining diaries;
- Dealing with routine items such as mail, monitoring performance team email account, ordering stock, maintenance requests, telephone queries etc
Operate relevant computerised information systems, including Datix updates, ensuring the data contained on them is accurate and up-to-date.
Assist with research, compiling reports, drafting tables and forms, and collating information.
Design and prepare materials for presentations, including the use of Microsoft Office packages such as Excel, Powerpoint.
7. Extract information from relevant documents (e.g. minutes, circulars, reports etc.) as required.
Establish and/or maintain effective filing systems (manual and/or electronic) to ensure the department’s work is undertaken efficiently.
Compile reports and/or word process letters for approval/signature of senior staff.
Arrange and attend meetings, taking notes/minutes and undertaking follow-up action as directed.
Take dictation of, and subsequently word process documents for senior staff.
Liaise with all disciplines of staff within the Trust as appropriate.
Carry out all general clerical duties such as photocopying, etc.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
If you wish to apply or would like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.