Thank you for your interest in this vacancy We highly recommend reading our Tips on how to apply page to give you an insight on how applications are scored & shortlisted by our Recruiting Managers. These tips have been provided to give you a better chance of being shortlisted for our vacancies. Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders. Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can. Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this. Job Overview To provide and co-ordinate administrative purchasing support to the Wheelchair Repair and Stores team. The post holder is responsible will liaising closely with the Stores Lead and Engineering Supervisors, as well dealing with patients, carers and relatives for the purchase of mobility aids; as well as assisting in the execution of other daily workloads. The successful post holder will also share in activities such as assisting the Stores supervisor in the execution of his / her responsibilities especially in purchasing and ordering stock, monitoring and allocating wheelchairs and related accessory stock; Stock ordering and assisting in stock control systems. The post holder will work with the team, patients and their carers to ensure the purchasing, delivery and collection of goods and accessories in a timely manner. They will ensure that all paperwork is completed and stored in a timely fashion Main duties of the job Co-ordinate purchasing of Wheelchairs and related items. Make arrangements for deliveries with clients, careers and patient representatives. Execute requests sent via BEST Pick and prepare stock for delivery Raise Purchase Order's to replenish stock items via BEST Liaise where necessary with the Repairs team where additional resource is required. Provide additional cover for the Team Lead. Working for our organisation This is a small team of hard working staff who actively support each other to achieve a shared goal. They strive to apply the Trusts goals and values. Detailed Job Description And Main Responsibilities The successful post holder will be responsible will liaising closely with the Stores Lead and Engineering Supervisors, as well dealing with patients, carers and relatives for the purchase and delivery of wheelchairs and related accessories aids; as well as assisting in the execution of daily workloads. The successful post holder will share in activities such as assisting the Stores supervisor in the execution of his / her responsibilities, especially in controlling and ordering stock, monitoring and allocating wheelchairs and related accessory stock; Stock ordering and assisting in the stock control systems. The post holder will work with the team, patients and their carers to ensure the purchase of stock, delivery of the service and collection of goods and accessories in a timely manner. They will ensure that all paperwork is completed and stored in a timely fashion Person specification Essential Essential criteria Sound Understanding of BEST database Knowledge, Skills and Ability Essential criteria Ability to prioritise and work to tight deadlines Competent and professional telephone manner IT literate Desirable criteria An understanding of confidentiality and GDPR If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful. Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance. If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151. North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments. At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA people. Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.