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Role Purpose
To provide highly efficient PA support to the Out of Town Retail Agency & Retail Investment Properties Teams. The 2 teams work as an integrated function currently comprising 16 fee earners and forms part of the wider Retail department. The role requires Senior PA support to the 2 respective Team Heads plus Team PA support to the other fee earners, ranging in seniority. From time to time, the role may be required to assist other members of the Retail department.
Key Responsibilities
1. Providing personal diary management of 2 team heads to optimise their time and efficiency
2. Provide 'gate keeper' support, identifying key priorities and actions required to respond to senior external and internal stakeholders
3. Manage confidential information both external and internal
4. Establish good working relationships with Senior PAs of key clients and internal executive leadership team
5. Full management of email filing
6. Understand Team's key business priorities
7. Arrange internal team meetings both onsite and offsite
8. Liaising with travel company to book travel and hotel accommodation
9. Processing expense claims
10. Using CBRE's finance systems to raise new projects and fee invoices
11. Formatting of PowerPoint presentations for internal events and client pitches to a high standard
12. Organising key team client events (presentations meetings, dinners)
13. Amending and formatting client reports via Microsoft Word to a high standard
14. Support Team in maintaining up-to-date client lists (filed in ClientIQ) and maintain pitch schedule
15. Collation and distribution of external client publications
16. Carrying out conflict of interest checks and anti-money laundering checks
17. Form good working relationships with other Team PAs to provide wider support to Retail Department where required
Person Specification/Requirements
1. 5 years' PA experience
2. Excellent organisational skills and great attention to detail
3. Ability to prioritise and manage workload
4. Excellent communication skills - both written and verbal
5. Advanced IT skills (Word, Excel, MS Outlook and PowerPoint)
6. Ability to work autonomously and as part of a wider team
7. Discretion and sensitivity around confidentiality
8. Adaptable - Able to manage the team's changing priorities
Working at CBRE
When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mind-set is encouraged. You'll realize your potential with challenging work, fast-paced assignments, an environment of constant learning and commitment to results. To enable your success, we provide the best tools, training and leaders in the industry.
Our collaborative culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Creating the real estate solutions of tomorrow, so businesses and people thrive. This informs everything we do - from diversity, equity, and inclusion to sustainability initiatives to workplace safety and wellbeing.
At CBRE, we believe that the more perspectives we have, the more dimensions we see. We welcome people with different backgrounds and experiences across industries to apply for open positions even if you do not match every element of the required skills. To discover more about what it's like to work at CBRE, visit Life at CBRE.
About CBRE
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com.
Equal Opportunities
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. For information about accommodations we can make during the recruitment process, please visit: https://www.cbre.co.uk/careers/accommodations
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