Legal Secretary – Conveyancing
Location: Nottingham
Salary: up to £24,000 per annum
Contract: Full Time, Permanent
The successful candidate will have worked in a similar role with the ability to hit the ground running, providing strong secretarial support to the department across a variety of tasks and responsibilities. The candidate must have excellent copy and digital audio typing skills, a good understanding of the need to prioritise when working with both clients and colleagues in a busy working environment. It is essential that candidates have excellent organisational and communication skills to forge close relationships with colleagues and clients. A highly communicative and supportive individual would suit this role as it is of paramount importance that a thorough understanding of the department’s values, approach, and genuine care for the clients is effortless and always demonstrated.
Primary responsibilities:
1. Prioritise and type legal correspondence and documentation from digitally dictated material.
2. Process documents from typed and handwritten format and reformat them to conform with the firm’s house style.
3. Answer internal and external telephone calls and take necessary actions to deal with enquiries, take messages, distribute messages, and route calls.
4. Attend to clients both in person and on the telephone, providing support in a professional and friendly manner in keeping with the firm’s standards for client care.
5. Prepare mail and carry out daily filing, including general administrative duties such as photocopying, emailing, and faxing.
6. Deal with routine client account queries.
7. Administer the opening, closing, storage, and retrieval of client files in accordance with the firm’s procedures.
8. Make and arrange client and business appointments, meetings, conferences, and manage the fee earner’s diary.
9. Manage and organise large volumes of documents.
10. Communicate with the fee earner or responsible person.
11. Work as a team, helping and supporting other secretaries in the department.
12. Carry out department-specific tests.
13. Chase leads, follow up with clients, and book appointments.
Desirable skills and experience:
1. Attention to detail and a self-starter.
2. Experience of working in a solicitors practice in a similar role.
3. Fast and accurate typing with a minimum speed of 65 wpm.
4. Ability to input information quickly and accurately.
5. Knowledge of Microsoft Office.
If this Legal Secretary role is of interest, please submit your CV through the apply button. For further information, or if you have any questions prior to submitting your CV, please contact Miles Lomas at CRA Consulting.
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