Job summary
This role will work within the Birmingham and Solihull Procurement Collaborative (BSOL PC) team hosted by UHB, responsible for providing dedicated contract management support to all Trusts of which BSOL PC are responsible for.
* Subsidiary companies associated with any of our Trusts including Summerhill Services Limited (SSL), a wholly owned subsidiary of Birmingham and Solihull Mental Health NHS Foundation Trust. Providers of Estates and Facilities Management services to over 50 sites throughout the West Midlands.
* The Post holder will be a key member of the Procurement team reporting to the Senior Contracts Manager on a day-to-day basis, supporting the delivery of the overall aims and objectives of the Procurement department by undertaking a range of functions, which includes but is not limited to:
* Directly involved in the agreement, monitoring and management of BSOL PC Contracts and SLAs
* Manage Contracts in line with Key Performance Indicators (KPIs) and legal requirements. The Post holder will deal with all issues relating to the delivery, monitoring & review of all such Contracts.
* The post holder will provide data processing (in line with contract KPIs), systems development and analysis of complex and sensitive information and will be expected to report and liaise with BSOL PC and ICS stakeholders.
Main duties of the job
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
About us
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.
University Hospitals Birmingham is a Smoke-Free premises hospital.
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications
Essential
1. *Knowledge of professional purchasing principles acquired through degree or Chartered Institute of Purchasing & Supply (CIPS), plus specialist expertise in procurement and contract management obtained via further training and experience or equivalent post graduate diploma level qualification.
Desirable
2. *Chartered Institute of Purchasing & Supply Level 4 qualification (or above) Foundation Diploma in Procurement Supply or working towards
3. *Cabinet Office or equivalent training undertaken regarding The Procurement Act 2023
Experience
Essential
4. *Experience of contract, stakeholder & supplier management
5. *Evidence of relevant experience in a similar role
6. *Experience of setting up / monitoring / management and negotiating contracts
7. *Experience of working with a wide range of Stakeholder groups
8. *Sound knowledge of contract management
9. *Knowledge of best practice in Procurement & Supply
10. *Knowledge of principles of contracting (law and content), procurement and the tendering process
Desirable
11. *Experience of activity modelling, forecasting, market analysis and business case appraisal
12. *Experience in using online platforms such as Atamis and Advise Inc.
13. *Knowledge of National and Bespoke Trust Contracts
14. *Knowledge of Information Governance guidelines and the Freedom of Information Act
Additional Criteria
Essential
15. Communication/Relationship Skills:
16. *Strong interpersonal skills and the ability to interact with people/stakeholders at all levels
17. *Able to identify and manage issues as they arise and demonstrate problem solving skills
18. *Good verbal communication and presentation skills including the ability to explain highly complex issues
19. *Ability to work as a core member of a team
20. Analytical & Judgement skills:
21. *Familiarity with computerised finance systems and ability to use systems for financial analysis and reporting, including spreadsheets and databases
22. *Ability to communicate highly complex financial information and technical concepts to colleagues both verbally and written within the Trust and externally
23. *Ability to solve complex problems in an innovative way
24. *Ability to analyse complex information and /or present in a clear format
25. *Negotiation and influencing skills and the ability to stay calm in difficult situations confrontational meetings
26. Planning & Organisational skills:
27. *Ability to work independently within clearly defined policies and procedures
28. IT Skills:
29. *Advanced knowledge of Microsoft Office applications including Outlook, Excel, Access, PowerPoint, Word
30. *Ability to translate and manipulate highly complex performance, information and financial issues into concise reports
31. Physical Skills:
32. *Flexible approach to working
33. *Ability to work under pressure and to meet tight deadlines
34. *Maintain a professional Code of Conduct in line with Trust policy
35. *Ability to remain calm and perform consistently in stressful situations
36. *Planned and organised approach
37. *Ability to work without substantial supervision
38. *Demonstrable commitment to Continuing Professional Development in accordance with the requirements of the professional bodies
39. *Commitment to development and training of staff
40. *Adhere to and ensure compliance with relevant Health and Safety legislation
41. *Ability to travel to fulfil the role involving frequent travel both between hospital sites and offsite elsewhere, as required