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Client:
Shared Services Partnership
Location:
Eastleigh and Lyndhurst - you will be required to travel between both locations.
Job Reference:
fb161e4ad645
Job Views:
4
Posted:
20.03.2025
Expiry Date:
04.05.2025
Job Description:
Job Title: Management Assistant HC619937
Salary: Scale 4, £12,530 and £13,753 per annum
Hours: 18 hours per week
Closing Date: Sunday 30th March 2025 at 23:59 hours
Job Purpose
The position of the successful candidate will be required to provide a range of support services to the Senior Leadership Team of Hampshire Constabulary and Joint Operations Unit.
Key Accountabilities
1. To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences.
2. To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
3. To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
4. To create and maintain a variety of computerised records and indices specific to roles and Commands.
5. Monitor and manage Senior Leaders’ e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence.
6. To collate information and electronic or paper files required to respond to internal and external enquiries.
Essential Qualifications
1. Educated to QCF Level 2 (3-5 passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level.
2. RSA II in Typing/Word Processing.
3. Extensive secretarial or administrative experience in an office environment.
4. Substantial experience of typing/word processing and proficient in document layout.
5. Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, Powerpoint and Teams.
Competencies and Personal Qualities
1. We are Emotionally Aware Level 1.
2. We Take Ownership Level 1.
3. We are collaborative Level 1.
4. We Analyse Critically Level 1.
5. We are Innovative and Open Minded Level 1.
Contact details for an informal discussion
Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.
Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.
Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis.
The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community.
The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.
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