* Provide a focused comprehensive and pragmatic HR administration service alongside the HR Manager. Operating in line with organisational policies, procedures and legal requirements.
* Undertaking the full spectrum of HR administration duties across all areas and departments including employees, management and service providers in a generalist role.
* Provide day to day business support to the Executive Committee to facilitate the smooth running of their diary, meetings, travel arrangements and ad hoc tasks as required.
Responsibilities
• First line of contact for all employee transactional queries, and payroll matters via email and telephone and escalate to HR Manager where required
• Develop and maintain collaborative and productive relationships with external service providers to help provide a full range of services to employees with regards to pay and employee benefits
• Assist with recruitment – advertising, CV screening, interview invitations and liaising with agencies
• Undertaking candidate right to work and reference checks
• Assist in the onboarding process and issuing of employment contracts and letters of offer
• Responsible for responding to reference requests
• Audit and administer live and terminated employee files in line with the retention policy
• Maintenance of hard and soft copy personnel files by updating relevant systems and informing external providers, and any other filing as required
• Maintain the record of attendance and absences using the HRIS and assist line managers with system queries
• Issue e-learning modules in line with learning and development strategy and induction programme and maintain a follow up process
• Maintain a HR procedures and administration handbook
• Complete monthly reporting procedures and complete both financial and non-financial reports to assist the company reporting obligations
· Book company events on behalf of the Executive Committee (EC) and facilitate meeting arrangements and assist with communications
· Facilitate travel arrangements for the EC, including overseas travel where required
· Provide administrative support to the EC as required.
· Provide administrative support to the CEO i.e. manage diary appointments and expenses as required.
· Take meeting minutes as required.
Qualifications
• Educated to minimum GCSE level standard with English and maths qualifications 4-9 or equivalent grade/ CIPD Level 3 qualified
• Experience in a generalist HR role
• Highly organised with proven ability to work within prescribed policies and deadlines
• Excellent analytical skills, organised and exceptional attention to detail
• Strong IT, Excel and system reporting skills
• Proven experience of handling highly confidential and sensitive information
• Experience of HRIS, time and attendance and/or e-learning platform