Job Description
The successful candidate will play a pivotal role in our Document Control team at SYSTRA UK & Ireland. This position involves implementing our Information Control strategy, data and systems management. The ideal candidate will have strong organizational skills, a keen eye for detail, and experience managing project documentation.
Key Responsibilities:
* Supporting the implementation of our Information Control strategy, data and systems management
* Maintaining accurate records of all data management and project documents
* Building workflows, streamlining processes and making efficiencies
* Ensuring that all project participants have copies of the latest document and are working to them
* Ensuring the issue, receipt, and acknowledgement of documentation
* Filing and archiving all documents within the secure system
* Ensuring that as built, record drawings and operations manuals are available at the end of the project in a format approved by the client
* Providing document control for all client/confidential documentation
* Reporting to the Senior Information Coordinator and supporting daily look-ahead of workload
* Providing technical and administrative document management support to technical and project teams
* Responsible for Information management and coordination on a project to a high degree of reliability for security, version, visibility, availability, and audit trail
Key Qualifications:
* Experience in providing admin support to a team
* Good knowledge of safety standards
* Excellent communication skills, both written and verbal
* Able to communicate with tact and diplomacy. Demonstrate working collaboratively and communicatively across all teams within the company and key stakeholders to ensure efficient delivery of projects
* Coordinate information with other disciplines to achieve optimum design solutions
* Motivated team player who works well under pressure and working to tight timeframes and deadlines
* Proactive solution-oriented approach with a can-do approach
* Be able to multitask
* Take the lead in situations as they arise
* Be able to prioritize large volumes of work
About SYSTRA UK & Ireland:
Our three core values: Excellence, Connected Teams, and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally, and reward innovative thinking through encouraging all colleagues to think as leaders.