JOB PURPOSE STATEMENT The basic responsibilities of the General Ledger Officer is the bookkeeping phase of the Finance Department which will encompass daily journals and will also include (but not be limited to) inventory, month end processes, balance sheet reconciliations and other administrative duties. RESPONSIBILITIES Typical Duties and Responsibilities · Assist in controlling perpetual inventories · Assist in the counting of cashiers’ house funds · Support the Accountant with month end closing · Ensure all reporting responsibilities are completed accurately and on time · Assist with the training of Finance Department Team Members · Reconcile all general ledger accounts and bring the supporting files up to date · Maintain sound working knowledge of all accounting policies and procedures · Assist in the preparation of accounting reports as requested · Maintain an adequate and up to date filing system General Ledger • Ensure accuracy of charges and credits to accounts and associated record keeping • Ensure balance sheet transactions are accounted for, documented and reconciled • Prepare weekly bank reconciliation / monthly balance sheet reconciliation / analyses • Accurately utilise the Hilton standard chart of accounts • Ensure accounting records comply with PNG laws and Tax regulations • Ensure the month end is completed on time for review by management • Ensure year-end closing of the books of accounts completed accurately and on time • Maintain compliant policies and procedures • Utilise Internal Control Programme (ICP) and SOX and ensure compliance by audits • Assist in the completion of forecasts and budgets • Prepare monthly financial reports and schedules as directed / required by Management • Assist and coordinate the internal and external audit processes • Conduct Payroll Audits as required • Comply with PNG Government tax regulations • Represent the operations when meeting with Government agencies, banks, etc. • Deal with insurance brokers as required • Maintain currency with all Hilton finance policies and directives • Monitor daily bank cash position to ensure overdrafts are not triggered • Exercise delegations of Director of Finance if required and authorised • Monitor the day-to-day outputs of the Finance team • Assist the DOF to provide commercial and financial information to management • Ensure that all internal control procedures are strictly adhered to • Reconcile all general ledger accounts and bring the supporting files up to date • Analyse and investigate cashiers’ overages and shortages • Review travel agency commission payments ensuring compliance with Hilton standards • Review food and beverage control reconciliations and journals · Review Creditors ageing-Invoice, PO and supporting-release payment as per agreed Terms and conditions • Prepare month end journals and asset purchases/disposal reports for owner’s reports · Monitor food and beverage costs on a regular basis to ensure budget compliance What are we looking for? Knowledge, Skills, and Abilities • University Commerce degree in Accounting and Management • Minimum 3 years’ experience as General Leger Supervisor in the hospitality industry • Solid working experience in hotel accounting and operations • Strong computer skills – Microsoft Office Suite • Ability to provide guidance and develop team members