Tees Esk and Wear Valleys NHS Foundation Trust
Providing a high quality and comprehensive HR service to medical staff, offering guidance, support and advice on all aspects of the recruitment process and on-going employment issues.
Main duties of the job
1. Providing a first point of contact for doctors in relation to their employment.
2. Produce job adverts and advertise posts in relation to medical staff.
3. To ensure all recruitment documentation is issued in an accurate and timely manner, liaising with doctors at all grades.
4. Ensure all panel information for interviews is sent within agreed timescales to Managers.
5. Organise and set up all interview panels, booking rooms, catering etc.
6. Attend interview panels to ensure recruitment process is followed in accordance with medical recruitment policy.
7. Pro-actively ensure all pre-employment checks are undertaken and completed in accordance with employment legislation and Trust policies, ensuring they are completed within the agreed time frame and take ownership for pursuing any outstanding, whilst also making appointing officers aware that all pre-employment checks are back and request new start information.
8. Attend junior doctor induction programme at each rotation period to present medical staffing information.
9. Provide a professional, reliable and timely medical staffing service to colleagues throughout the Trust in relation to all grades of doctors.
10. Provide and receive information orally, in writing or electronically from a variety of sources.
About us
We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention, to crisis and specialist care --our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.
We won't rest until everyone in our region has the mental health care they need, to lead their best possible life.
Job responsibilities
Main Duties and Responsibilities
1. Contact service users/carers to ask if they wish to be involved in our recruitment process for consultants.
2. Send letters providing information to service users/carers to confirm their involvement in medical staffing recruitment.
3. Provide a comprehensive and efficient support service in relation to Medical Staff.
4. Use relevant databases/spreadsheets and checklists to record information around employment including data entry of information.
5. Provide administrative support to Medical Development Team as and when required including typing letters, team meeting notes and circulating to relevant people.
6. Produce information and packs for events in relation to recruitment, including populating registers of attendance and collating the information from evaluation forms.
7. Operate an effective filing system to ensure timely retrieval of information in relation to recruitment, sickness and other medical staffing issues.
8. Ensure that all sensitive personal information of doctors within medical staffing is stored appropriately in line with information governance and the data protection act.
9. Update paper-based and computerised systems and maintain accurate and timely recording of information.
10. Extract information from databases to produce regular reports.
Person Specification
Qualifications
* Good general education to GCSE level or equivalent.
* Advanced keyboard skills.
* Computer Driving Licence
* CIPD Foundation Certificate
Experience
* Experience of using IT systems to create and maintain spreadsheets, databases etc.
* Able to demonstrate an understanding of a range of administrative and clerical procedures and the ability to undertake associated tasks adhering to defined procedures and guidelines.
* Experience and ability of working under pressure and to tight deadlines whilst delivering high quality work.
* Experience of ESR
* Experience of producing statistical analysis
* Experience of working in the NHS
* Experience of working in a medical staffing environment.
* Experience of DRS monitoring and producing rotas.
* Experience contributing to the management of projects.
Knowledge
* Good understanding and knowledge of Microsoft office applications ie. word, excel etc.
* General understanding of the different grades of doctors and their responsibilities.
Skills
* Ability to plan and organise time and resource including prioritisation.
* Ability to input data accurately/efficiently.
* Excellent communication skills (both written and verbal), interpersonal and organisational skills.
* Able to communicate and influence at all levels.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
#J-18808-Ljbffr