Job summary We have a vacancy for a full time, Band 4 Administrator Team Leader to work at the Royal Oldham Hospital. You will undertake the day-to-day management and supervision of the administrative team for the Medical Device Service, providing an efficient and high-quality service, linking between the clinical teams by effective maximisation of resources. You are expected to use your own initiative in all areas, developing the service and team, providing leadership, mentorship and support to the administration team and wider Medical Device Service. Main duties of the job Responsible for the management, supervision and training of staff within the department to ensure that day to day all services can be provided within their areas of responsibilities. Undertake to work flexibly, meeting the demands of the service and to undertake cross cover across the NCA Follow service and departmental processes and assist in the implementation of new working practices to enhance service development for improved service working and efficiencies. Keep up to date with current issues and developments within the Medical Device Service. Monitor and ensure a consistant service is provided throughout the Trust. Participate in the orientation and induction of new staff members. Identify and develop staff training needs, using My Time conversations. Supervise and ensure efficient use of relevant IT systems, including asset management database. Review all clerical/administrative tasks and duties ensuring that internal targets are reached and high levels of quality activity are evident in the workplace. Monitor the administrative performance within the department and take corrective action, where necessary, informing the line manager of instances of non-conformance. About us The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives. As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team. In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance. Date posted 21 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time Reference number 236-NCA-AC124-25 Job locations The Royal Oldham Hospital Rochdale Road Oldham OL1 5JH Job description Job responsibilities To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk Job description Job responsibilities To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk Person Specification Qualifications Essential English GCSE/'O' level grade C or above/equivalent qualification/demonstrable skills. Qualification in office applications or equivalent/demonstrable skills. Level 3 qualification in Administration or experience equivalent. Experience of leading and managing a team. Desirable Training or coaching certificate or equivalent experience. Knowledge Essential Ability to analyse data and make appropriate recommendations. Desirable Knowledge of training methods available Experience Essential Experience in undertaking a full range of office management and team leader procedures, and their application to improve service efficiency and effectiveness. Experience of using Microsoft office applications, such as Word, Outlook and excel. Experience of using IM&T systems for data extraction/entry. Experience of successfully working within tight time frames and to deadlines, able to demonstrate the ability to plan and work to these scales, contributing to the provision of an efficient and timely service to the trust. Experience of dealing with the public. Experience of working within a client-driven environment Experience of working as part of a team and in isolation. Experience of training others. Desirable Experience of using successful change management processes Skills Essential Motivated, flexible, and proactive. Adaptable and flexible to meet the needs of the service. Positive attitude towards change and its implementation. Literate to transfer information onto a computer system and standardised departmental documents. Organisational skills. Motivational skills, both self and team. Excellent interpersonal skills, verbal and written, as well as communications skills to liaise with all disciplines, both on the phone, in-person and in writing. Good numerical skills Ability to communicate in a clear and concise manner. Ability to work as part of a team. Proven organisational skills and ability to prioritise workload with interruptions and changing priorities. Ability to multitask and prioritise own workload. Person Specification Qualifications Essential English GCSE/'O' level grade C or above/equivalent qualification/demonstrable skills. Qualification in office applications or equivalent/demonstrable skills. Level 3 qualification in Administration or experience equivalent. Experience of leading and managing a team. Desirable Training or coaching certificate or equivalent experience. Knowledge Essential Ability to analyse data and make appropriate recommendations. Desirable Knowledge of training methods available Experience Essential Experience in undertaking a full range of office management and team leader procedures, and their application to improve service efficiency and effectiveness. Experience of using Microsoft office applications, such as Word, Outlook and excel. Experience of using IM&T systems for data extraction/entry. Experience of successfully working within tight time frames and to deadlines, able to demonstrate the ability to plan and work to these scales, contributing to the provision of an efficient and timely service to the trust. Experience of dealing with the public. Experience of working within a client-driven environment Experience of working as part of a team and in isolation. Experience of training others. Desirable Experience of using successful change management processes Skills Essential Motivated, flexible, and proactive. Adaptable and flexible to meet the needs of the service. Positive attitude towards change and its implementation. Literate to transfer information onto a computer system and standardised departmental documents. Organisational skills. Motivational skills, both self and team. Excellent interpersonal skills, verbal and written, as well as communications skills to liaise with all disciplines, both on the phone, in-person and in writing. Good numerical skills Ability to communicate in a clear and concise manner. Ability to work as part of a team. Proven organisational skills and ability to prioritise workload with interruptions and changing priorities. Ability to multitask and prioritise own workload. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Northern Care Alliance NHS Foundation Trust Address The Royal Oldham Hospital Rochdale Road Oldham OL1 5JH Employer's website https://www.northerncarealliance.nhs.uk/ (Opens in a new tab)