Following some changes within the team we are looking for a Facilities Operations Support Officer to facilitate the administration of stock (consumables / medication) and vehicle fleet support. Whilst the role is part of the central Facilities team based at our Head Office in Osprey Court, it will involve working / liaising with co-owners across all 9 of our bases to support the effective management of our services in delivering excellent patient care across BNSSG. Your role as a member of the central Facilities Team also involves supporting day to day functions at Head Office, and liaison with external agencies. PREVIOUS APPLICANTS NEED NOT RE-APPLY Main duties will include; Medication and Consumables support Vehicle Fleet Support Communications and Relationships BrisDoc is a proud provider of NHS Healthcare. We have been delivering 'patient care, by people who care' for over twenty years. We run an exciting range of Primary Care Services, including an Urgent Care Service, GP Practices and the Homeless Health Service. This enables BrisDoc to offer excellent healthcare 24 hours a day, 365 days a year to over one million people across Bristol, North Somerset and South Glos. We're a Social Enterprise and an Employee Owned business. This means the decisions we make are for the good of our patients, workforce, and wider community. This involves prioritising the health of our patients, protecting our environment, and improving the social and economic status of our population. Our 'Community Fund' is a staff led team who work closely with health-based charitable causes, both local and international, to invest time and money in improving the lives of people in disadvantaged communities. By joining BrisDoc, you will be part of an innovative organisation that prides ourselves on being a fantastic place to work, somewhere that you will feel valued, supported, developed and part of a family. We strive to make sure every member of the team feels proud of the work they do and the service that we offer. Medication and Consumables support Conduct weekly audits of all medicines, monthly audits of all consumables at all Treatment Centre’s. Check expiry dates and dispose appropriately, in line with procedure and appropriate standards. Removing part used medications as requested and recording and disposing of these using the correct procedure in line with appropriate standards. Collecting all prescriptions from the black prescription boxes and return to the Medicine’s Stock Control Administrator. When medication stock is ready, distribute to all bases along with any base computer prescriptions. Good level of flexibility as we share our spaces in the bases and it can be difficult to gain access to our rooms, therefore flexibility with start and finish times will be required. Understanding and adhere to the Medicines Management procedures at all times. Vehicle Fleet Support Replenish paperwork and stock as required. Return used prescription packs to the Medicine’s Stock Control Administrator. Printing driver’s paperwork ready for the following week. Recording drivers completed paperwork, and preparing monthly performance figures for Operations Team Managers. To complete incident reports as required following checks/audit processes. To complete a full audit on each car on a monthly basis. To check for any damage on the vehicles, taking pictures to report back to the Facilities Manager / Facilities Coordinator. Communication and Relationship To maintain excellent communication and close collaborative working between IUC Service Delivery Team and Facilities Team as well as other key stakeholders across Practice Services, departmental and organisational boundaries To facilitate the sharing of information where necessary and in accordance with information governance principles. Escalate issues appropriately to appropriate managers I services or with the Facilities team. Additional duties Carry out other base, vehicle and audit checks as requested. To collect medications from Southmead pharmacy when required To support the delivery of action plans to address specific performance or quality issues To provide support to the Facilities Manager / Facilities Coordinator as required To provide cover for other members of the Facilities team during periods of planned and unplanned leave as required Carry out all our PAT (Portable Appliance Testing) requirements throughout BrisDoc To carry out Fire Warden training Due to nature of the role a driving licence is essential