We are looking for an organised Ward Clerk to help ensure the smooth & safe management of our patient care on the ward to join our New Service Cygnet Hospital Oldbury. At Cygnet Hospital Oldbury you will be working 40 hours per week from 09:00 am till 17:00, Monday to Friday. Cygnet Hospital Oldbury is our new state-of-the-art PICU & Acute hospital for women, in the West Midlands, opening in mid-2024.
Main duties of the job
At Cygnet, we support our people to grow their careers, gain new skills, and keep stepping up. Apply now to enjoy excellent career prospects while reaping the rewards of making a difference to others every day.
Job responsibilities
Your Day-to-Day at Cygnet Hospital Oldbury...
* Assisting the wards to generate & complete relevant forms following Ward Round meetings where necessary (e.g. Notice to Accounts / S17 Leave forms / Pre Leave Assessment Forms).
* Helping to ensure the wards are compliant with various clinical dashboards (e.g. advising when care plans are due for review).
* Ensuring paperwork is submitted so the patient database is kept up to date.
* Assist with the collection of required data to meet corporate requirements.
* Attending Ward Rounds, taking minutes, editing and issuing the reports.
* Maintain effective filing systems and decant service user notes in line with Medical Records policy and procedure.
* Liaise internally regarding ward round meetings as required.
* Liaise with external agencies, referrers, other professionals, and relatives.
* Attend and take minutes at meetings as requested.
* Record all enquiries using appropriate documentation and ensure action is taken where necessary.
* Provide cover in the Reception area for breaks, leave etc., including handling the hospital switchboard efficiently and carrying out other duties in this area as requested.
* Ensure confidentiality and security of patient-related data at all times.
You are...
* Experienced in administration in a fast-paced hospital environment.
* Organised, diligent, and can strictly adhere to processes & procedures.
* Knowledgeable of mental health & patient confidentiality issues.
* Skilled at inputting, pulling & analysing data using Microsoft Excel.
* An excellent verbal & written communicator with strong interpersonal skills.
* Able to swiftly solve problems & work under pressure without compromising quality.
Why Cygnet? We offer you:
* £25,050 per year.
* An opportunity to undertake further learning with our excellent apprenticeship scheme.
* Expert supervision & support.
* Free Health Cash plan.
* 24 hours free GP support line.
* Free life assurance cover.
* Free eye tests.
* Car lease discounts.
* Discounted gym membership.
* Free mortgage broker and Insurance cover.
* Employee NHS - discount savings & Cycle to Work scheme.
* Smart Health Toolkit - Providing you with Fitness Programmes, Nutrition consultation and Health checks.
Successful candidates will be required to undergo an enhanced DBS check.
Person Specification
General Requirements
* Please refer to job description above.
* Please refer to job description above.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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