Job summary An exciting opportunity has arisen in Cardiff & Vale's Clinical Coding Team. We are currently looking for an Assistant Clinical Coding Manger (Band 5) to help support the Head of Clinical Coding in the daily operations of the department. Potential candidates will need to demonstrate extensiveexperience of coding a range of specialties, principallywithin the NHS, as they will be expected to aid in the training of new staff who are required to meet and attain UK standards and qualifications. Past management or supervisory experience is key to the role. Consideration to candidates without this may be given if sufficient clinical coding practice is evidenced, and candidates are able to demonstrate well, the wider, transferrable experience they have gained. The Assistant Clinical Coding Manager role, sits within a supportive management structure. There will be active support and encouragement for the successful candidate to learn and develop within this team, with a view to them moving along the structure when opportunities arise. This will include studying to become an Accredited Clinical Coder (a prerequisite of the role), where not already attained, and a period of mentorship with the Head of Clinical Coding (Band 7). This will not only enable the successful candidate to function well and fully in the role advertised, it will also equip them with the learning and skills needed to fulfil the Clinical Coding Manager role (Band 6). Main duties of the job Provide managerial support to the Head of Clinical Coding and cover absence as necessary. To provide day to day leadership in the management of the clinical coding team ensuring that an effective, high quality and timely service is maintained. Day-to-Day management of the Clinical Coding department, including managing attendance at work for all staff members and monitoring key performance indicators within the team. Assign work appropriately in line with both the needs of the department and coder capability. To play an active part in the recruitment process. To identify the training needs of staff within the department as well as to organise and deliver the training accordingly. Any other duties in keeping with the management of the Department as directed by the Head of Clinical Coding, including deputising where appropriate. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. About us Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support. Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future. Date posted 10 March 2025 Pay scheme Agenda for change Band Band 5 Salary £30,420 to £37,030 a year per annum Contract Permanent Working pattern Full-time Reference number 001-AC033-0325 Job locations University Hospital Wales Cardiff CF14 4XW Job description Job responsibilities To effectively manage staff under the guidance of UHB policies and procedures. This will include managing sickness within the Clinical Coding Department, counselling and supporting staff in respect of performance and training and developmental needs etc via the ESR management tool. To provide day to day leadership in the management of the clinical coding team ensuring that an effective, high quality and timely service is maintained. To ensure effective staff deployment across the UHB in respect of sickness, absence and annual leave. To ensure that service objectives are met, within the UHB performance management framework. To participate in the recruitment and selection of staff, manage sickness and absence and continuous professional development. To identify the training needs of staff within the department and to devise and implement a programme of training and/or liaise with external training companies e.g. Digital Healthcare Wales (DHCW). To ensure that all staff who assign clinical codes have attended a recognised course in clinical coding, i.e The Clinical Coding Standards Foundation Course and/or speciality specific workshops using ICD-10 and OPCS held by an approved coding trainer. To undertake individual performance review. To support the Clinical Coding Manger in continuously developing and implementing the Clinical Coding Improvement Programme in conjunction with the Head of Clinical Coding, in order to continually assess the quality of clinical coding within the UHB, developing action plans to make improvements and/or resolve issues wherever necessary. Communicate the outcomes of clinical coding audit activity and the resulting changes in practice throughout the UHB. Ensure adherence to national standards and agreed protocols, ensuring that in-depth coding is taken from the medical record in accordance with UHB policy. To ensure that in-depth analysis of information in case notes is accurately reflected in the code assigned. To assist the Clinical Coding Manager & Head of Clinical Coding in training and awareness exercises with medical and other health care staff at practitioner level. To assist in the development and implementation of an audit programme for clinical coding based on National and local standards. To produce plans for remedial action. To provide routine reports against agreed performance indicators in particular accuracy of coding. For example, running productivity and data quality dashboard reports and feeding back to the coders as necessary. Any other duties in keeping with the management of the Department as directed by the Clinical Coding Manager and Head of Clinical Coding, including deputising where appropriate. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job description Job responsibilities To effectively manage staff under the guidance of UHB policies and procedures. This will include managing sickness within the Clinical Coding Department, counselling and supporting staff in respect of performance and training and developmental needs etc via the ESR management tool. To provide day to day leadership in the management of the clinical coding team ensuring that an effective, high quality and timely service is maintained. To ensure effective staff deployment across the UHB in respect of sickness, absence and annual leave. To ensure that service objectives are met, within the UHB performance management framework. To participate in the recruitment and selection of staff, manage sickness and absence and continuous professional development. To identify the training needs of staff within the department and to devise and implement a programme of training and/or liaise with external training companies e.g. Digital Healthcare Wales (DHCW). To ensure that all staff who assign clinical codes have attended a recognised course in clinical coding, i.e The Clinical Coding Standards Foundation Course and/or speciality specific workshops using ICD-10 and OPCS held by an approved coding trainer. To undertake individual performance review. To support the Clinical Coding Manger in continuously developing and implementing the Clinical Coding Improvement Programme in conjunction with the Head of Clinical Coding, in order to continually assess the quality of clinical coding within the UHB, developing action plans to make improvements and/or resolve issues wherever necessary. Communicate the outcomes of clinical coding audit activity and the resulting changes in practice throughout the UHB. Ensure adherence to national standards and agreed protocols, ensuring that in-depth coding is taken from the medical record in accordance with UHB policy. To ensure that in-depth analysis of information in case notes is accurately reflected in the code assigned. To assist the Clinical Coding Manager & Head of Clinical Coding in training and awareness exercises with medical and other health care staff at practitioner level. To assist in the development and implementation of an audit programme for clinical coding based on National and local standards. To produce plans for remedial action. To provide routine reports against agreed performance indicators in particular accuracy of coding. For example, running productivity and data quality dashboard reports and feeding back to the coders as necessary. Any other duties in keeping with the management of the Department as directed by the Clinical Coding Manager and Head of Clinical Coding, including deputising where appropriate. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Person Specification Qualifications Essential Good General Standard of Education Desirable NVQ or Certificate in Management or Similar NCCQ Clinical Coding Qualification (ACC) Experience Essential NHS/ Health Sector experience Experience Coding multiple specialities Desirable Supervisory/Management Experience Experience Mentoring or aiding other staff members Skills Essential Computer Literate Experience at using Medicode or equivalent Clinical Coding Software PMS/PAS Trained Good Analytical and problem-solving skills Highly Organised Ability to work unsupervised and as part of a team Special Knowledge Essential Knowledge of current national standards relating to Clinical Coding Knowledge of the importance of Clinical Coding and an understanding of data quality issues Knowledge of Data Protection Policies & Guidance Desirable Working Knowledge of the UHB's policies and procedures Personal Qualities Essential The ability to communicate at all levels Emotionally Resilient Ability to motivate and encourage staff Demonstrates good initiative Desirable Confidence in coding ability and in training junior staff in the use of these skills Other Essential To be prepared to study for and achieve formal qualifications where appropriate (ACC) Able to work across both UHW & UHL sites as required Person Specification Qualifications Essential Good General Standard of Education Desirable NVQ or Certificate in Management or Similar NCCQ Clinical Coding Qualification (ACC) Experience Essential NHS/ Health Sector experience Experience Coding multiple specialities Desirable Supervisory/Management Experience Experience Mentoring or aiding other staff members Skills Essential Computer Literate Experience at using Medicode or equivalent Clinical Coding Software PMS/PAS Trained Good Analytical and problem-solving skills Highly Organised Ability to work unsupervised and as part of a team Special Knowledge Essential Knowledge of current national standards relating to Clinical Coding Knowledge of the importance of Clinical Coding and an understanding of data quality issues Knowledge of Data Protection Policies & Guidance Desirable Working Knowledge of the UHB's policies and procedures Personal Qualities Essential The ability to communicate at all levels Emotionally Resilient Ability to motivate and encourage staff Demonstrates good initiative Desirable Confidence in coding ability and in training junior staff in the use of these skills Other Essential To be prepared to study for and achieve formal qualifications where appropriate (ACC) Able to work across both UHW & UHL sites as required Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Cardiff and Vale University Health Board Address University Hospital Wales Cardiff CF14 4XW Employer's website https://cavuhb.nhs.wales/ (Opens in a new tab)