Job summary The post holder will support the Group Specialist Head of Health & Safety in all duties relating to health and safety across the Trust. The purpose of this role is to ensure that the Trust has a managed and coordinated approach to the implementation of health and safety legislation providing a safe environment for staff, patients, visitors and any users of RWHT sites. To actively contribute to directorate continuous quality improvement and assurance activities, through the implementation of health and safety policies and procedures to support the Trust with achieving compliance with national external accreditation standards e.g. Care Quality Commission and the Health and Safety Executive. Main duties of the job Under the terms of Regulation 7 of the Management of Health & Safety at Work Regulations 1999 to support ensuring organisational compliance with statutory duties to ensure the organisation is not at risk of enforcement via regulatory agencies (i.e. HSE), by assisting, facilitating and supporting the Group Specialist Head of Health & Safety and to by providing guidance to directorates in all elements of health and safety. Work closely with Trust staff at all levels to ensure that Health & Safety issues are effectively managed, and to promote Health and Safety as an integral part of good management practice. Participate in relevant Trust meetings and Groups, providing advice as appropriate and leading or supporting any initiatives resulting from the work of those meetings. Support the Group Specialist for Health & Safety in implementing a robust Trust Health & Safety management system that underpins the Trust assurance arrangements and meets external HSE requirements. Respond to day-to-day Health and Safety issues and escalate significant issues and action taken as appropriate. Design, deliver, evaluate and keep under review a full range of Health and Safety training programmes as directed by the Group Specialist Head of Health & Safety. To work independently to provide specialist technical information and advice on all areas of risk to compliance with health and safety law and practice. About us The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients. We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020. The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly. Date posted 28 October 2024 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year Per annum Contract Permanent Working pattern Full-time Reference number 225-CORP-6701082 Job locations New Cross Hospital New Cross Hospital Wolverhampton WV10 0QP Job description Job responsibilities 1. Provide a professional service to wards/departments for health and safety requirements to be assessed, monitored and reviewed across all areas of risk eg Display Screen Equipment, Personal Protective Equipment, PUWER, Moving & Handling etc. 2. Perform in the capacity of dedicated health and safety competent person by receiving and responding to queries that may arise via teams and services within the respective directorate(s) ensuring that these are recorded, dealt with effectively or if necessary escalated through the management structure within the service and within Estate Regulation. 3. Formulate and co-ordinate the undertaking of formal inspections and assessments of workplaces within the respective directorate(s) applying his/her professional and technical skills to identify any non-compliance and remedial actions required to satisfy health and safety law. 4. Record and document fully all inspections & assessments (including all electronic records) for findings and identified actions to be shared with responsible managers. 5. The postholder will work in conjunction with the Group Specialist Head of Health and Safety by undertaking health and safety audits. Audit findings will be considered jointly, and a formal report of findings will be prepared along with a corresponding action plan for making good specific items and shared with the directorate management team. 6. Under direction from the Group Specialist Head of Health and Safety to assist the directorates with the reporting and monitoring of actions resulting from Health and Safety incidents/risk management activity 7. In conjunction with the Compliance Unit to assist the Directorates with the identification and collation of relevant evidence for all areas of compliance including CQC etc. 8. Assist the GSHoHS in the production of a formal report on audit outcomes which will be reported to the Health and Safety Steering Group (HSSG). 9. Produce and present reports to HSOG/HSSG on their portfolios performance. 10. Maintain and produce documentation for inclusion on the Trust intranet in respect of health and safety information, resources and publicity. 11. Assist the respective directorate(s) in achieving their statutory obligations via provision of training/briefings on health and safety, new systems of work, changes in operational practice and where required provide support to the trust Fire and Security officers with regard to risk assessment, local practice and monitoring of training provision for Conflict Resolution, Fire Awareness/Evacuation Equipment/Incident Officer etc 12. To be responsible for compiling/preparing training content. The delivery of such training (i.e. core specialist health and safety training). This will form a significant part of the role, complemented by excellent record keeping, ongoing availability of information and other related instruction and reporting. 13. Support the management team in the development and implementation of new and improved safer working practices that have been identified by the risk assessment and/or incident reporting process. 14. Provide support to respective directorate(s) for RIDDOR reportable incidents providing advice and guidance on the undertaking appropriate investigations and preparing formal reports based on investigative findings. The post holder will be responsible for reporting of RIDDOR incidents to the GSHoHS after appropriate internal sign off. 15. The postholder will review the trends of health and safety incidents and follow up of these including sharps, slips, trips and falls, manual handling etc., to ensure they are appropriately managed. 16. Continually reinforce best practice on health, safety & wellbeing in accordance with Estate Regulation policies, procedures & team objectives that are driven by organisational challenges and statutory requirements. 17. Negotiate with line managers & departmental safety leads/representatives on new/revised working practices in clinical and non clinical departments in respect of reorganisation of work areas to improve matters of health, safety and welfare all in accordance with knowledge and understanding of statutory requirements. 18. Be responsible for enhancing and improving the safety culture by undertaking projects, organising events and evaluating health and safety measures within the respective directorate(s). 19. To work effectively with Divisional Governance officers to ensure that health and safety risks, compliance and monitoring is liaised and linked in with local risk management processes and controls. 20. Prepare briefing notes, health and safety presentations and where necessary attend management team meetings to report health and safety performance. Routinely attend Health and safety Steering Group Meetings and visit departments to brief staff on health and safety matters and inspect practice and arrangements in place. 21. Attend Directorate/Divisional Governance meetings as required. 22. Administer and support the Divisional Health and Safety meetings in a timely manner. 23. Coordinate and administrate the health and safety rep/officers forums. 24. Monitor directorates mandatory health and safety training compliance and inform managers of areas of concern. Job description Job responsibilities 1. Provide a professional service to wards/departments for health and safety requirements to be assessed, monitored and reviewed across all areas of risk eg Display Screen Equipment, Personal Protective Equipment, PUWER, Moving & Handling etc. 2. Perform in the capacity of dedicated health and safety competent person by receiving and responding to queries that may arise via teams and services within the respective directorate(s) ensuring that these are recorded, dealt with effectively or if necessary escalated through the management structure within the service and within Estate Regulation. 3. Formulate and co-ordinate the undertaking of formal inspections and assessments of workplaces within the respective directorate(s) applying his/her professional and technical skills to identify any non-compliance and remedial actions required to satisfy health and safety law. 4. Record and document fully all inspections & assessments (including all electronic records) for findings and identified actions to be shared with responsible managers. 5. The postholder will work in conjunction with the Group Specialist Head of Health and Safety by undertaking health and safety audits. Audit findings will be considered jointly, and a formal report of findings will be prepared along with a corresponding action plan for making good specific items and shared with the directorate management team. 6. Under direction from the Group Specialist Head of Health and Safety to assist the directorates with the reporting and monitoring of actions resulting from Health and Safety incidents/risk management activity 7. In conjunction with the Compliance Unit to assist the Directorates with the identification and collation of relevant evidence for all areas of compliance including CQC etc. 8. Assist the GSHoHS in the production of a formal report on audit outcomes which will be reported to the Health and Safety Steering Group (HSSG). 9. Produce and present reports to HSOG/HSSG on their portfolios performance. 10. Maintain and produce documentation for inclusion on the Trust intranet in respect of health and safety information, resources and publicity. 11. Assist the respective directorate(s) in achieving their statutory obligations via provision of training/briefings on health and safety, new systems of work, changes in operational practice and where required provide support to the trust Fire and Security officers with regard to risk assessment, local practice and monitoring of training provision for Conflict Resolution, Fire Awareness/Evacuation Equipment/Incident Officer etc 12. To be responsible for compiling/preparing training content. The delivery of such training (i.e. core specialist health and safety training). This will form a significant part of the role, complemented by excellent record keeping, ongoing availability of information and other related instruction and reporting. 13. Support the management team in the development and implementation of new and improved safer working practices that have been identified by the risk assessment and/or incident reporting process. 14. Provide support to respective directorate(s) for RIDDOR reportable incidents providing advice and guidance on the undertaking appropriate investigations and preparing formal reports based on investigative findings. The post holder will be responsible for reporting of RIDDOR incidents to the GSHoHS after appropriate internal sign off. 15. The postholder will review the trends of health and safety incidents and follow up of these including sharps, slips, trips and falls, manual handling etc., to ensure they are appropriately managed. 16. Continually reinforce best practice on health, safety & wellbeing in accordance with Estate Regulation policies, procedures & team objectives that are driven by organisational challenges and statutory requirements. 17. Negotiate with line managers & departmental safety leads/representatives on new/revised working practices in clinical and non clinical departments in respect of reorganisation of work areas to improve matters of health, safety and welfare all in accordance with knowledge and understanding of statutory requirements. 18. Be responsible for enhancing and improving the safety culture by undertaking projects, organising events and evaluating health and safety measures within the respective directorate(s). 19. To work effectively with Divisional Governance officers to ensure that health and safety risks, compliance and monitoring is liaised and linked in with local risk management processes and controls. 20. Prepare briefing notes, health and safety presentations and where necessary attend management team meetings to report health and safety performance. Routinely attend Health and safety Steering Group Meetings and visit departments to brief staff on health and safety matters and inspect practice and arrangements in place. 21. Attend Directorate/Divisional Governance meetings as required. 22. Administer and support the Divisional Health and Safety meetings in a timely manner. 23. Coordinate and administrate the health and safety rep/officers forums. 24. Monitor directorates mandatory health and safety training compliance and inform managers of areas of concern. Person Specification Qualifications Essential NEBOSH General Certificate/Diploma Substantial NHS Experience (or equivalent i.e. in care organisation) Established experience with Microsoft applications (all i.e. Word/PP/Excel/MSForms/SharePoint etc.) Driving license and ability to travel between sites established Desirable IOSH or professional membership Experience Essential Ability to communicate at all levels of an organisation with confidence. Evidence of reporting effectively to groups and committees interpreting multiple datasets associated with H&S KPIs in order to highlight areas of concern. Experience of undertaking audits and inspections for H&S Desirable Experience of delivery of Training and Education relating to H&S (developing, preparing, evaluating and delivery) Person Specification Qualifications Essential NEBOSH General Certificate/Diploma Substantial NHS Experience (or equivalent i.e. in care organisation) Established experience with Microsoft applications (all i.e. Word/PP/Excel/MSForms/SharePoint etc.) Driving license and ability to travel between sites established Desirable IOSH or professional membership Experience Essential Ability to communicate at all levels of an organisation with confidence. Evidence of reporting effectively to groups and committees interpreting multiple datasets associated with H&S KPIs in order to highlight areas of concern. Experience of undertaking audits and inspections for H&S Desirable Experience of delivery of Training and Education relating to H&S (developing, preparing, evaluating and delivery) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name The Royal Wolverhampton NHS Trust Address New Cross Hospital New Cross Hospital Wolverhampton WV10 0QP Employer's website https://www.royalwolverhampton.nhs.uk/ (Opens in a new tab)